Administrative Coordinator (Outsource)

Ummah Jobs; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

In-house training

Professional development opportunities

Job summary

Abu Dhabi Islamic Bank (ADIB) seeks an Administrative Coordinator (outsourced) in Abu Dhabi to support PMC operations. You will manage case registration, invoicing, documentation, and reporting across SZHP, DOF and FTA with Oracle ERP integration.

The role requires a Bachelor's degree and at least 2 years in admin or finance ops, strong reconciliation skills, and proficiency in MS Office. This is a full-time outsourced position with in-house training and development opportunities.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of admin or finance operations experience.
• Strong accounting and bank reconciliation knowledge; proficient with Oracle ERP and MS Office.

Responsibilities

• Register cases and upload documents for SZHP, DOF and FTA activities.
• Maintain PMC master sheet and project databases.
• Handle payment registration, invoicing and follow-up processes.
• Perform Oracle ERP data entry and documentation tasks.
• Process progress payments, valuations and invoices for FTA cases.
• Organize and file project documentation across systems.
• Prepare monthly KPI reports, MIS outputs and reconciliations.
• Monitor risk and compliance metrics for the department.
• Provide professional customer service and identify process improvements.

Skills

Account reconciliation

Communication skills

Business analysis

Problem solving

Education

Bachelor's degree

Tools

Oracle ERP

Microsoft Office

Job description

# Administrative Coordinator (Outsource)Abu Dhabi Islamic Bank (ADIB)full-timeAbu Dhabi, United Arab EmiratesMid LevelMid-LevelShare:## Job DescriptionAbu Dhabi Islamic Bank is recruiting an Administrative Coordinator (outsourced position) to support its project management consultancy (PMC) function based in Abu Dhabi.### Role OverviewYou will provide administrative and operational support to the development advisory operations, focusing on reconciliation, documentation, and reporting for three business lines: SZHP, DOF, and FTA.### Key Responsibilities* Register cases and upload documents for SZHP, DOF, and FTA business activities* Maintain and update the PMC master sheet and project databases* Handle payment registration, invoicing, and follow-up processes* Perform Oracle ERP registration and data entry* Process progress payments, valuations, invoices, and FTA cases across shareholder, Excel, and Oracle systems* Organize and file project documentation in multiple systems* Conduct weekly and monthly account and project reconciliation* Prepare monthly business reports covering KPI performance, pending cases, and cases in progress* Generate monthly Management Information System (MIS) reports* Ensure high quality and accuracy standards for all reporting outputs* Monitor risk and compliance metrics for the development advisory department* Provide professional customer service and identify process improvements* Support continuous personal and professional development initiatives### Requirements* Bachelor's degree* Minimum 2 years of professional experience in administrative or finance operations* Strong accounting and bank/account reconciliation knowledge* Advanced proficiency in Microsoft Office applications* Oracle ERP system experience* Excellent written and verbal communication skills* Business analysis and problem-solving capabilities### What ADIB Offers* Full-time outsourced position with in-house training* Opportunity to work with a leading Islamic financial institution* Professional development in financial operations and advisory services