Administrative Coordinator

TMC Middle East; Dubai; Presencial; AED 60.000 - 90.000; Jornada completa

Descripción de la vacante

TMC Middle East in the UAE is seeking an Administrative Coordinator to support large-scale PMC operations. The role involves managing valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel, while keeping data accurate and up-to-date.

You will prepare MIS reports and KPI dashboards, monitor invoicing workflows, liaise with banks, contractors, and clients, and maintain both physical and electronic archives.

Formación

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Minimum two years’ administrative or project coordination experience, preferably in a PMC, real estate, or construction.
• Proficiency in Oracle (financial or project modules) and advanced Microsoft Office, especially Excel and SharePoint.
• Solid understanding of accounting principles, invoicing, and payment tracking workflows.

Responsabilidades

• Register and maintain valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel.
• Coordinate case registrations and organise supporting documents; keep the PMC master sheet up to date.
• Prepare and distribute daily, weekly, and monthly MIS reports and KPI dashboards; support reconciliation across streams.
• Monitor payment processing, invoicing workflows, and customer refunds; liaise with banks, contractors, government entities, and internal teams.
• Manage departmental correspondence, coordinate inspections, and maintain archiving systems.

Conocimientos

Oracle (financial modules)

Excel

SharePoint

Office Suite

Communication skills

Educación

Bachelor's degree in Business Administration, Accounting, Finance, or related field

Herramientas

Oracle ERP

SharePoint

Excel

MS Office

Descripción del empleo

TMC Middle East is looking for an Administrative Coordinator to join a leading project management consultancy in the UAE. This is a dynamic, hands-on role at the heart of large-scale PMC operations, keeping complex projects and financial workflows running seamlessly.

Key Responsibilities

• Register and maintain valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel, ensuring consistent data accuracy.
• Coordinate case registrations, upload and organise supporting documents, and keep the PMC master sheet up to date.
• Prepare and distribute daily, weekly, and monthly MIS reports and KPI dashboards; support reconciliation across multiple business streams.
• Monitor payment processing, invoicing workflows, and customer refunds, liaising with banks, contractors, government entities, and internal teams.
• Manage departmental correspondence, coordinate engineer and client inspections, and maintain physical and electronic archiving systems.

Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• Minimum two years of administrative or project coordination experience, preferably in a PMC, real estate, or construction environment.
• Proficiency in Oracle (financial or project modules) and advanced Microsoft Office skills, particularly Excel and SharePoint.
• Solid understanding of accounting principles, invoicing, and payment tracking workflows.
• Strong written and verbal English communication skills with the ability to manage multiple priorities and stakeholders simultaneously.