Administrative Coordinator (Outsource)

Deen; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

In-house training

Professional development

Outsourced position

Job summary

Abu Dhabi Islamic Bank (ADIB) is seeking an Administrative Coordinator (outsourced) to support its Project Management Consultancy (PMC) function in Abu Dhabi. You will handle reconciliation, documentation, and reporting across SZHP, DOF, and FTA lines, maintaining databases and master sheets while ensuring accuracy and timely payments.

The role requires a Bachelor's degree and at least 2 years in administrative or financial operations, with strong Excel and Oracle ERP experience.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of professional experience in administrative or finance operations.
• Strong accounting and bank/account reconciliation knowledge.
• Advanced proficiency in Microsoft Office applications.
• Oracle ERP system experience.
• Excellent written and verbal communication skills.
• Business analysis and problem-solving capabilities.

Responsibilities

• Register cases and upload documents for SZHP, DOF, and FTA business activities.
• Maintain and update the PMC master sheet and project databases.
• Handle payment registration, invoicing, and follow-up processes.
• Perform Oracle ERP registration and data entry.
• Process progress payments, valuations, invoices, and FTA cases across shareholder, Excel, and Oracle systems.
• Organize and file project documentation in multiple systems.
• Conduct weekly and monthly account and project reconciliation.
• Prepare monthly business reports covering KPI performance, pending cases, and cases in progress.
• Generate monthly MIS reports.
• Ensure high quality and accuracy standards for all reporting outputs.
• Monitor risk and compliance metrics for the development advisory department.
• Provide professional customer service and identify process improvements.
• Support continuous personal and professional development initiatives.

Skills

Communication skills

Problem solving

Business analysis

Attention to detail

Education

Bachelor's degree

Tools

Oracle ERP

Microsoft Office

Job description

Open role# Administrative Coordinator (Outsource)Abu Dhabi Islamic Bank (ADIB) · Abu Dhabi, United Arab EmiratesGet matched to roles and people like thisSet up with your AI in 60s. Free, with an introduction only when you both say yes.Find my matchesGet job alertsWork mode: On-siteType: Full-timeField: Banking & FinancePosted: 2d agoCloses: 9 December 2026Apply on gulfhire.comAbu Dhabi Islamic Bank is recruiting an Administrative Coordinator (outsourced position) to support its project management consultancy (PMC) function based in Abu Dhabi. Role Overview You will provide administrative and operational support to the development advisory operations, focusing on reconciliation, documentation, and reporting for three business lines: SZHP, DOF, and FTA. Key Responsibilities Register cases and upload documents for SZHP, DOF, and FTA business activities Maintain and update the PMC master sheet and project databases Handle payment registration, invoicing, and follow-up processes Perform Oracle ERP registration and data entry Process progress payments, valuations, invoices, and FTA cases across shareholder, Excel, and Oracle systems Organize and file project documentation in multiple systems Conduct weekly and monthly account and project reconciliation Prepare monthly business reports covering KPI performance, pending cases, and cases in progress Generate monthly Management Information System (MIS) reports Ensure high quality and accuracy standards for all reporting outputs Monitor risk and compliance metrics for the development advisory department Provide professional customer service and identify process improvements Support continuous personal and professional development initiatives Requirements Bachelor's degree Minimum 2 years of professional experience in administrative or finance operations Strong accounting and bank/account reconciliation knowledge Advanced proficiency in Microsoft Office applications Oracle ERP system experience Excellent written and verbal communication skills Business analysis and problem-solving capabilities What ADIB Offers Full-time outsourced position with in-house training Opportunity to work with a leading Islamic financial institution Professional development in financial operations and advisory services