Administrative Coordinator: Office Ops & Scheduling

Black Pearl Consult; Abu Dhabi; On-site; AED 73,000 - 100,000; Full time

Job summary

Black Pearl Consult in Abu Dhabi is seeking a Junior Administrator to join a prestigious Family Office. The role provides day-to-day administrative support, handling documentation, scheduling, records, and office activities with a high level of discretion.

The ideal candidate is organized, proactive, and detail-oriented, aiming to build a long-term career in a confidential Family Office environment.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• 5 years of relevant administrative or coordination experience.
• Experience in Family Office, Developer, Construction, Real Estate, or similar professional environment preferred.

Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
• Manage emails, correspondence, documents, and routine office communications.
• Maintain accurate physical and electronic filing systems and ensure documents are accessible.
• Assist with preparing reports, presentations, letters, spreadsheets, and other administrative documents.
• Coordinate meetings, appointments, calendars, and internal schedules.
• Prepare meeting rooms and ensure required documents and materials are available.
• Maintain records, trackers, databases, and administrative logs.
• Coordinate with internal departments, suppliers, contractors, consultants, and external stakeholders as required.
• Assist with document follow-ups, approvals, signatures, and submissions.
• Support the management team with general administrative and coordination tasks.
• Assist in monitoring office supplies, stationery, and other administrative requirements.
• Handle sensitive information and confidential documents with discretion.

Skills

Organizational skills

Time management

Communication skills

English proficiency

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Black Pearl Consult in Abu Dhabi is seeking a Junior Administrator to join a prestigious Family Office. The role provides day-to-day administrative support, handling documentation, scheduling, records, and office activities with a high level of discretion.

The ideal candidate is organized, proactive, and detail-oriented, aiming to build a long-term career in a confidential Family Office environment.