Junior Administrator – Family Office

Black Pearl Consult; Abu Dhabi; On-site; AED 73,000 - 100,000; Full time

Job summary

Black Pearl Consult in Abu Dhabi is seeking a Junior Administrator to join a prestigious Family Office. The role provides day-to-day administrative support, handling documentation, scheduling, records, and office activities with a high level of discretion.

The ideal candidate is organized, proactive, and detail-oriented, aiming to build a long-term career in a confidential Family Office environment.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• 5 years of relevant administrative or coordination experience.
• Experience in Family Office, Developer, Construction, Real Estate, or similar professional environment preferred.

Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
• Manage emails, correspondence, documents, and routine office communications.
• Maintain accurate physical and electronic filing systems and ensure documents are accessible.
• Assist with preparing reports, presentations, letters, spreadsheets, and other administrative documents.
• Coordinate meetings, appointments, calendars, and internal schedules.
• Prepare meeting rooms and ensure required documents and materials are available.
• Maintain records, trackers, databases, and administrative logs.
• Coordinate with internal departments, suppliers, contractors, consultants, and external stakeholders as required.
• Assist with document follow-ups, approvals, signatures, and submissions.
• Support the management team with general administrative and coordination tasks.
• Assist in monitoring office supplies, stationery, and other administrative requirements.
• Handle sensitive information and confidential documents with discretion.

Skills

Organizational skills

Time management

Communication skills

English proficiency

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Full time | Black Pearl Consult | United Arab Emirates

Posted On 09/01/2026

Job Information

Hospitality

Number of Positions 1

City Abu Dhabi

51133

Job Description

We are seeking a Junior Administrator to join a prestigious Family Office in Abu Dhabi. The successful candidate will provide day-to-day administrative and coordination support to the office, ensuring that documentation, correspondence, scheduling, records, and general office activities are handled efficiently and professionally.

This role is ideal for a highly organized, proactive, and detail-oriented individual who is looking to build a long-term career within a professional and confidential Family Office environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
  
• Manage emails, correspondence, documents, and routine office communications.
  
• Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.
  
• Assist with preparing reports, presentations, letters, spreadsheets, and other administrative documents.
  
• Coordinate meetings, appointments, calendars, and internal schedules.
  
• Prepare meeting rooms and ensure required documents and materials are available.
  
• Maintain records, trackers, databases, and administrative logs.
  
• Coordinate with internal departments, suppliers, contractors, consultants, and external stakeholders as required.
  
• Assist with document follow-ups, approvals, signatures, and submissions.
  
• Support the management team with general administrative and coordination tasks.
  
• Assist in monitoring office supplies, stationery, and other administrative requirements.
  
• Handle sensitive information and confidential documents with a high level of discretion.
  
• Support travel arrangements, bookings, and other logistical requirements when required.
  
• Assist with basic data entry, Excel tracking, and preparation of administrative reports.
  
• Perform other administrative duties assigned by management.
  

Requirements

• A Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.
  
• 5 years of relevant administrative or coordination experience.
  
• Previous experience within a Family Office, Master Developer, Construction Company, Start-up, Real Estate, Property Development, or similar professional environment is highly preferred.
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in English.
  
• Proficient in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
  
• Strong attention to detail and accuracy.
  
• Ability to manage multiple tasks and priorities effectively.
  
• Professional appearance, attitude, and communication style.
  
• Ability to work with confidential and sensitive information.
  
• Proactive, reliable, flexible, and willing to learn.