Administrative Coordinator [Dubai, UAE]

FallenAmbers; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

FallenAmbers in Dubai is seeking an Administrative Coordinator to support daily office operations, act as a point of contact for employees and vendors, and ensure smooth administrative workflows. You will manage phone calls, schedule meetings, handle records, prepare reports, and assist with travel arrangements while maintaining filing systems.

The ideal candidate has a high school diploma and strong MS Office skills, excellent communication, and time management to prioritize tasks in a

Qualifications

• Proven work experience as an Administrative Coordinator/Administrator or similar role.
• Hands-on experience with MS Office Suite (Word and Excel).
• Familiarity with office equipment like printers and fax machines.
• Basic math skills.
• Strong time-management and prioritization abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and route phone calls appropriately.
• Process and report on office expenses.
• Maintain physical and digital employee records.
• Schedule in-house and external meetings.
• Distribute incoming mail.
• Manage and order office supplies.
• Make travel arrangements.
• Organize company documents in filing systems.
• Address employees' and clients' queries via email/phone/in person.
• Prepare presentations, spreadsheets, and reports.
• Update office policies as needed.

Skills

Time management

Verbal communication

Written communication

Basic math

Education

High school diploma

Tools

MS Word

MS Excel

MS Office Suite

Job description

Job brief

We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors.

Administrative Coordinator responsibilities include supporting regular office operations screening phone calls and scheduling internal meetings. To be successful in this role you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines.

Ultimately you will provide administrative support to our staff and ensure all daily procedures run smoothly.

Responsibilities

• Manage and route phone calls appropriately
• Process and report on office expenses
• Maintain physical and digital employee records
• Schedule in-house and external meetings
• Distribute incoming mail
• Manage and order office supplies
• Make travel arrangements
• Organize company documents into updated filing systems
• Address employees' and clients' queries (via email phone or in-person)
• Prepare presentations spreadsheets and reports
• Update office policies as needed

Requirements

• Proven work experience as an Administrative Coordinator Administrator or similar role
• Hands-on experience with MS Office Suite (particularly MS Word and MS Excel)
• Familiarities with office equipment like printers and fax machines
• Basic math skills
• Solid time-management abilities with the ability to prioritize tasks
• Excellent verbal and written communication skills
• High school diploma; additional qualification in Office Administration is a plus

Required Skills:

Administrator MS Office Suite MS Word MS Excel math skills communication skills