Administrative Coordinator - Department Support

Talabat; Dubai; On-site; AED 45,000 - 73,000; Full time

Benefits offered by this job

Sponsored healthcare

Gym membership

City Walk workspace

Job summary

talabat in Dubai, United Arab Emirates is seeking an Administrative Coordinator - Department Support to sustain departmental records, support internal processes and help teams complete administrative activities accurately and on schedule. The role emphasizes data entry, filing, meetings, and cross-team coordination within a fast-moving internet business.

Ideal candidates hold a High School Diploma, are proficient with Microsoft Office, and possess strong organizational and communication skills,

Qualifications

• Candidates must hold a High School Diploma or an equivalent qualification.
• Previous experience in an administrative-support position would be useful but is not mandatory.
• Applicants should understand basic computer applications, including Microsoft Office.
• Strong organization, time management and communication skills are important, together with attention to detail and consistent task accuracy.
• The role suits a professional and positive individual who can work independently or collaboratively.

Responsibilities

• Support routine departmental processes and administrative workflows.
• Maintain accurate records and supporting documentation.
• Organize meetings and coordinate scheduling requirements.
• Assist with departmental events and related logistics.
• Prepare and distribute internal communications.
• Complete data-entry assignments with a high level of accuracy.
• Update departmental systems and databases when information changes.
• Generate routine reports according to business requirements.
• Track tasks, deadlines and outstanding deliverables.
• Follow up with responsible stakeholders on pending actions.
• Act as a liaison with other internal teams.
• Coordinate administrative matters with external partners when required.
• Prepare presentations, forms and supporting materials.
• Monitor departmental tools and ensure information remains current.
• Organize digital and physical filing systems.
• Handle correspondence and general office logistics.
• Follow company policies and departmental procedures.
• Maintain confidentiality when working with sensitive records.
• Support additional responsibilities as departmental needs develop.

Skills

Administrative coordination

Departmental support

Data entry

Records management

Document control

Database updates

Report preparation

Meeting coordination

Event logistics

Internal communications

Task tracking

Deadline follow-up

Presentation preparation

Form preparation

Correspondence handling

Filing systems

Microsoft Office

Time management

Confidential information handling

Cross-team coordination

Education

High School Diploma

Tools

Microsoft Office

Job description

Administrative Coordinator - Department Support Job Snapshot Role: Administrative Coordinator - Department Support Location: Dubai, United Arab Emirates Industry: Internet Function: Administrative Support Experience: Not required Job Type: Full-time Position Overview The Administrative Coordinator - Department Support opportunity in Dubai, United Arab Emirates is an organized support role within the Internet industry. talabat is seeking a dependable coordinator to maintain departmental records, support internal processes and help teams complete administrative activities accurately and on schedule.

Country: United Arab Emirates City: Dubai Industry: Internet Function: Administrative Support Salary: 4000-6500 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time Role Context Well-managed administration gives teams reliable information, clear schedules and timely operational support. This position will coordinate routine departmental requirements while maintaining documentation, databases and communication with internal or external stakeholders. Careful handling of confidential information will be an important part of the role.

Key Responsibilities

• Support routine departmental processes and administrative workflows.
• Maintain accurate records and supporting documentation.
• Organize meetings and coordinate scheduling requirements.
• Assist with departmental events and related logistics.
• Prepare and distribute internal communications.
• Complete data-entry assignments with a high level of accuracy.
• Update departmental systems and databases when information changes.
• Generate routine reports according to business requirements.
• Track tasks, deadlines and outstanding deliverables.
• Follow up with responsible stakeholders on pending actions.
• Act as a liaison with other internal teams.
• Coordinate administrative matters with external partners when required.
• Prepare presentations, forms and supporting materials.
• Monitor departmental tools and ensure information remains current.
• Organize digital and physical filing systems.
• Handle correspondence and general office logistics.
• Follow company policies and departmental procedures.
• Maintain confidentiality when working with sensitive records.
• Support additional responsibilities as departmental needs develop.

Ideal Profile

Candidates must hold a High School Diploma or an equivalent qualification. Previous experience in an administrative-support position would be useful but is not mandatory. Applicants should understand basic computer applications, including Microsoft Office. Strong organization, time management and communication skills are important, together with attention to detail and consistent task accuracy. The role suits a professional and positive individual who can work independently or collaboratively. A willingness to learn, accept new responsibilities and protect confidential information is essential.

Skills Set

• Administrative coordination
• Departmental support
• Data entry
• Records management
• Document control
• Database updates
• Report preparation
• Meeting coordination
• Event logistics
• Internal communications
• Task tracking
• Deadline follow-up
• Presentation preparation
• Form preparation
• Correspondence handling
• Filing systems
• Microsoft Office
• Time management
• Confidential information handling
• Cross-team coordination

Why Join Us

This position offers an accessible route into a fast-moving regional technology business, with opportunities to develop administrative and coordination experience. talabat also provides a collaborative City Walk workspace, professional-development opportunities, sponsored healthcare, gym membership and activities that connect colleagues from diverse backgrounds.

About the Company

talabat is a leading online delivery platform and part of Delivery Hero, a global local-delivery group headquartered in Berlin. The company uses technology and local partnerships to connect customers across the Middle East and North Africa with restaurants, grocery stores and other everyday services.