Administrative Assistant - Department Support

Talabat; Dubai; On-site; AED 44,640 - 78,120; Full time

Benefits offered by this job

Inclusive environment

Professional growth opportunities

Fresh workplace perks

Job summary

Talabat is seeking an entry-level Administrative Assistant in Dubai, UAE, to support daily departmental operations within a dynamic delivery platform. Candidates will assist in document control, meeting coordination, and reporting duties in a professional environment.

The ideal candidate should possess a high school diploma and have familiarity with Microsoft Office tools. This role provides a fantastic opportunity for personal growth and exposure to the technology sector.

Qualifications

• Positive attitude and willingness to learn new responsibilities.
• Careful attention to detail when preparing documents.
• Good verbal and written communication skills.

Responsibilities

• Assist with daily departmental operations and support team members.
• Organize, update, and maintain departmental documents.
• Coordinate meetings and appointments as needed.

Skills

Administrative support

Office coordination

Document management

Data record maintenance

Meeting coordination

Microsoft Office

Education

High school diploma or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Administrative Assistant - Department Support

Role: Administrative Assistant - Department Support. Location: Dubai, United Arab Emirates. Industry: Internet. Function: Administrative Support. Experience: Entry level; prior administrative support experience is an advantage. Job Type: Full-time.

Administrative Assistant - Department Support in Dubai, United Arab Emirates is an Internet hiring opportunity for an organized and motivated entry-level candidate who wants to gain practical experience within a fast-moving local technology and delivery business. This role supports daily departmental operations, document control, meeting coordination, reporting, internal communication, and basic research activities while helping the team work more efficiently in a professional corporate environment.

Salary: 4000-7000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any. Candidate Nationality: Any.

Key Responsibilities

• Assist with daily departmental operations and support team members with routine administrative tasks.
• Organize, update, and maintain departmental documents, files, trackers, records, and shared information.
• Maintain accurate data records and prepare basic reports when required by the line manager or department team.
• Coordinate meetings, appointments, internal sessions, external discussions, and team events as needed.
• Prepare meeting agendas, take clear minutes, record action points, and distribute updates to relevant stakeholders.
• Handle internal and external inquiries professionally and route requests to the right team members when needed.
• Support the preparation, formatting, review, and organization of presentations, reports, and other business documents.
• Participate in team meetings, share ideas, provide feedback, and contribute to routine department discussions.
• Carry out basic research and data collection for department projects, process reviews, or team initiatives.
• Help track follow-ups, deadlines, approvals, and open actions assigned by the line manager or department head.
• Support process improvement activities by identifying simple ways to improve documentation, coordination, and turnaround time.
• Maintain confidentiality when handling sensitive information, internal records, or stakeholder communications.
• Work independently on assigned tasks while staying aligned with team priorities and manager instructions.

Ideal Profile

• High school diploma or higher education is required.
• Prior experience in administrative support, office coordination, clerical work, internships, or team assistance is helpful but not mandatory.
• Familiarity with basic computer applications, especially Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage documents, schedules, records, and task follow-ups accurately.
• Good verbal and written communication skills for professional interaction with colleagues and stakeholders.
• Able to work both independently and as part of a team in a busy department environment.
• Careful attention to detail when preparing documents, updating information, taking minutes, and completing assigned work.
• Positive attitude, professional behavior, and willingness to learn new responsibilities.
• Able to manage time well, prioritize simple tasks, and ask for guidance when needed.
• Understands the importance of confidentiality, accuracy, and reliable follow-through in an office support role.

Skills Set

• Administrative support
• Office coordination
• Document management
• Data record maintenance
• Meeting coordination
• Agenda preparation
• Minute taking
• Report preparation
• Presentation support
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Outlook
• Calendar coordination
• Internal communication
• Stakeholder support
• Basic research
• Data collection
• Filing and records management
• Task follow-up
• Time management
• Confidential information handling
• Team support
• Process improvement support

Why Join Us

This role gives an early-career candidate the chance to build practical administrative experience inside Dubai's active technology and online delivery sector. Talabat offers a modern City Walk workplace, exposure to regional operations, supportive team culture, and opportunities to learn from experienced professionals. Employees benefit from an inclusive environment, professional growth, team events, cultural activities, sports initiatives, fresh workplace perks, wellness spaces, healthcare support, and the opportunity to contribute to a platform serving customers, partners, riders, and communities across the region.

About the Company

Talabat is a regional technology and delivery platform founded in Kuwait and now serving customers across multiple MENA markets. As part of Delivery Hero Group, Talabat combines local market knowledge with global expertise to deliver food, groceries, and other everyday products through innovative digital services. In Dubai, the company continues to grow through q-commerce, restaurant partnerships, grocery delivery, cloud kitchens, logistics innovation, and customer-focused technology.