Administrative Coordinator

applydubaijob.com; Dubai; On-site; AED 36,000 - 43,000; Full time

Job summary

Creative Fragrance Zone (CFZ) in Dubai is seeking an Administrative Coordinator to join its team. The role focuses on overseeing daily office operations, organizing corporate documentation, facilitating cross-departmental communication, scheduling meetings, tracking administrative workflows, and providing executive support to ensure operational efficiency.

The ideal candidate has a degree or diploma in Business Administration, hands-on experience in administrative roles, and proficiency with MS

Qualifications

• Degree or diploma in Business Administration or related field.
• Experience in administrative/secretarial/office coordinator role preferred.
• Proficiency with Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities; attention to detail.

Responsibilities

• Oversee day-to-day administrative operations and streamline workflows.
• Maintain physical and digital company records and document management.
• Facilitate inter-department communication and follow up on requests.
• Draft business correspondence and prepare routine reports.
• Manage executive calendars and coordinate meetings.
• Support leadership with ad-hoc office management tasks.

Skills

Administrative experience

MS Office & Excel

Organizational skills

Multi-tasking

English fluency

Arabic language skills

Education

Business Administration degree

Tools

Digital record-keeping systems

Job description

Job Title: Administrative Coordinator

Company: Creative Fragrance Zone (CFZ)

Location: Dubai, United Arab Emirates

Employment Type: Full Time

Salary Range: From AED 3,500 per month

Candidate Prerequisites: Prior Administrative or Office Coordination Experience | Proficiency in MS Office & Excel | Strong Organizational & Multi-Tasking Abilities | English Fluency Required | Arabic Language Skills Preferred

Role Overview

Creative Fragrance Zone (CFZ) is seeking an Administrative Coordinator to join its team in Dubai. The role focuses on overseeing daily office operations, organizing corporate documentation, facilitating cross-departmental communication, scheduling meetings, tracking administrative workflows, and providing executive support to ensure operational efficiency.

Key Responsibilities

• Oversee day-to-day administrative operations and streamline internal office workflows.
• Organize, maintain, and structure physical and digital company records and document management systems.
• Facilitate seamless inter-departmental communication and follow up on pending internal requests.
• Draft business correspondence, prepare routine administrative reports, and assist with document formatting.
• Manage executive calendars, schedule departmental meetings, and coordinate administrative appointments.
• Support leadership and various operational teams with ad-hoc administrative and office management tasks.

Requirements & Qualifications

• Education & Experience: Degree or diploma in Business Administration or a related field; previous experience in an administrative, secretarial, or office coordinator role preferred.
• Technical Mastery: Working knowledge of Microsoft Office applications (Word, Excel, Outlook) and digital record-keeping systems.
• Core Competencies: Office administration, document management, time management, attention to detail, and multi-tasking.