ADMINISTRATIVE ASSISTANT

Drydocks World; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Drydocks World in Dubai is seeking an organized Admin Time Office/Clerical assistant to support manpower planning and timekeeping activities. You will handle man-hours analysis, time card checks, data entry for department files, and prepare routine reports for the Department Manager.

You'll liaise with foremen, supervisors and other trades to ensure smooth operation, manage admin documents, and assist in project-specific admin duties as required, with attention to accuracy and timely delivery.

Qualifications

• Strong organizational abilities for clerical tasks
• Meticulous data entry and record keeping
• Effective liaison with multiple trades and teams

Responsibilities

• Clerical work related to manpower planning and distribution
• Man-hours entry and checking of time cards
• Maintain Steel department employee data and personal files
• Typing of various reports required by the Department Manager
• Liaise with foremen, supervisors and management for smooth operations
• Create new database documents for Admin Time Office tasks
• Control and distribute janitorial and stationary supplies
• Assist Admin tasks during projects as required
• Assist supervisors in analyzing and monitoring man-hours
• Attend trainings related to tasks in the department
• Follow day-to-day operations to ensure continuity of work

Skills

Organiational skills

Attention to detail

Time management

Communication

Job description

• All clerical jobs related to manpower planning and distribution
• Man-hours entry and checking of time cards
• All Steel department employees data and personal file management
• Typing of various reports that are required by the Department Manager
• Effective liaison with other trades for smooth operation in line with manpower supply and time keeping
• Able to create similar new database documents related to Admin Time office jobs
• Control and distribution of janitorial and stationary
• Maintain good working relationship with workers appointed foreman supervisors and management
• Perform duties of Admin Assistant as required appointed for individual projects
• Assist supervisors in analysing and monitoring man-hours
• Attend any training related to your task as required by the department
• Follow the day-to-day operations related to own job to ensure continuity of work.