Administrative Assistant

Rowad Modern Engineering; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

Rowad Modern Engineering is seeking an experienced Administrative Assistant for its Abu Dhabi operations. The role covers core administration, site supply coordination, travel logistics and marketing coordination support.

A strong organizational mindset and 5–10 years of UAE experience are essential. Responsibilities include filing, meeting coordination, supplier interactions, expense processing, and providing broad support to the HO/DC teams.

Qualifications

• Bachelor’s degree in business administration, management, or related field.
• 5–10 years of proven experience as an Administrative Assistant or similar role, specifically within the UAE.
• Experience in construction or related industry is a significant advantage.

Responsibilities

• Manage daily office operations to ensure a clean, organized and efficient working environment.
• Handle all filing systems (digital and physical) ensuring documents are stored and retrievable.
• Prepare and manage correspondence, reports and documents.
• Coordinate meetings: scheduling, agenda preparation and minute-taking.
• Manage office supplies, inventory and purchases as needed.
• Serve as liaison between branch office and construction sites for admin and supply needs.
• Coordinate with suppliers and vendors for site materials and services; raise Purchase Orders as directed.
• Arrange staff travel, accommodation and transportation; process travel expenses per policy.
• Provide administrative support to marketing initiatives and maintain marketing collateral.
• Fulfill reporting and admin duties as required by Head Office and support DC team with document control and coordination tasks.
• Support branch team including managers and engineers; handle phone calls and greet visitors.

Education

Bachelor’s degree in business administration, Management, or a related field

Job description

Core Administration amp Office Management

• Manage daily office operations to ensure a clean organized and efficient working environment
• Handle all filing systems both digital and physical ensuring documents are accurately stored and easily retrievable
• Prepare and manage correspondence reports and documents
• Coordinate meetings including scheduling agenda preparation and minute-taking
• Manage office supplies inventory and place orders as necessary

Site Supply Coordination amp Supplier Handling

• Act as a liaison between the branch office and construction sites for administrative and supply needs
• Coordinate with suppliers and vendors for site-related materials office supplies and services
• Process purchase requests obtain quotations and raise Purchase Orders POs as directed
• Maintain positive relationships with suppliers and track delivery statuses

Travel amp Logistics

• Arrange travel accommodation and transportation for staff and visitors as required
• Process travel expenses and reimbursements in line with company policy

Marketing Coordination Support

• Provide administrative support to marketing initiatives such as preparing promotional materials or coordinating event logistics
• Maintain and update marketing collateral and digital files

Head Office HO amp Design amp Construction DC Liaison

• Fulfill all reporting and administrative duties as required by the Head Office HO
• Support the Design amp Construction DC team with document control transmittals and coordination tasks
• Ensure branch activities are in sync with HO directives and standards

General Team Support

• Provide comprehensive administrative support to the branch team including managers and engineers
• Answer and direct phone calls in a professional manner
• Greet visitors and clients creating a positive first impression of the company
• Assist in organizing company events and team activities

Job Requirements

• Bachelor’s degree in business administration, Management, or a related field is required.
• 5-10 years of proven experience as an Administrative Assistant or similar role, specifically within the UAE.
• Experience in construction or related industry is a significant advantage.