Admin Assistant- Temporary

Maseera; Dubai; On-site; AED 45,000 - 65,000; Full time

Benefits offered by this job

Tax-free salary

Flights and hotel discounts

Job summary

Maseera in Dubai seeks an organized Administrative Assistant to provide efficient support across the department, manage records, and handle routine tasks with minimal supervision.

Responsibilities include mail distribution, filing, document updates, and MIS data entry. Proficiency in MS Word/Excel and English-Arabic fluency are required; a UAE driving license may be necessary for certain duties.

Qualifications

• 12 Years schooling or equivalent experience.
• General administration: 3+ years.
• Thorough knowledge of MS-Word, Excel, Windows and Electronic Mail System.
• Fluency in written and spoken English & Arabic.

Responsibilities

• Undertake a variety of administrative routines without supervision such as photocopying, collection/delivery of mail, updating manuals, faxing, follow up on correspondence.
• Sort out all incoming mail and distribute accordingly to ensure important documents are not lost and to maintain proper communication between the department and various stakeholders.
• Ensure the photocopier, fax and telex machines in the department are in good working condition and regularly maintained.
• Maintain a complete filing system. Sort and file correspondence, at all times ensuring that the Department record/filing system is current.
• Monitor and maintain consumables and office stationary stocks in liaison with Executive Secretaries/Secretaries ensuring minimum levels are maintained.
• Handle all telephone calls as necessary and disseminate the necessary information to concerned stakeholders.
• Ensure that all manuals / documents kept within the Department are current and updated with the latest revision / amendments.
• On daily basis, sort out and file various reports (e.g., voyage reports) according to date / ascending wise.
• On monthly basis, ensure all reports/paperwork is maintained properly and maintain a document management system.
• Update accurate date and enter information on to records maintained so that Departmental MIS is managed effectively.

Skills

MS Word

MS Excel

Windows

Electronic Mail System

English & Arabic fluency

Education

12 years schooling or equivalent

Tools

Valid UAE Driving Licence

Job description

Job Summary

To provide effective and efficient administration assistance and support by undertaking a variety of administrative tasks to all sections of the department. To process administrative data and maintain records and documentation. To support the Administration Co-ordinator.

Job Outline

• Undertake a variety of administrative routines without supervision such as photocopying, collection/ delivery of mail, updating manuals, faxing, follow up on correspondence, etc.
• Sort out all incoming mail and distribute accordingly to ensure that important documents are not lost and to maintain proper communication between the department and various stakeholders. Scrutinise and dispatch all out going mail to the correct addressees.
• Ensure the photocopier, fax and telex machines in the department are in good working condition and regularly maintained.
• Maintain a complete filing system. Sort and file correspondence, at all times ensuring that the Department record/filing system is current, up to date and readily accessible for ease of retrieval. Update all other departments manuals which are held in the department on a timely and accurate basis.
• Monitor and maintain consumables and office stationary stocks in liaison with Executive Secretaries/Secretaries ensuring minimum levels are maintained.
• Handle all telephone calls as necessary and disseminate the necessary information to concerned stakeholders.
• Ensure that all manuals / documents kept within the Department are current and updated with the latest revision / amendments.
• On daily basis, sort out and file various reports (eg: voyage reports) according to date / ascending wise, ensure they are safeguarded from any loss or damage.
• On monthly basis, ensure all reports/paperwork is maintained properly and maintain a document management system.
• Update accurate date and enter information on to records maintained so that Departmental MIS is managed effectively. Databases to be updated regularly for prompt & accurate retrieval of information.

Qualifications & Experience

12 Years schooling or equivalent Experience General administration: 3+ Years Knowledge/skills

• Thorough knowledge of MS-Word, Excel, Windows and Electronic Mail System.
• Should possess a valid U.A.E. Driving Licence (applicable where necessary).
• Fluency in written and spoken English & spoken Arabic language.

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world.