Admin Assistant

Abdulla Al Masaood and Sons Group (AMS Group); Abu Dhabi; On-site; AED 50,000 - 70,000; Full time

Job summary

Abdulla Al Masaood and Sons Group (AMS Group) in Abu Dhabi is seeking an Admin Assistant to ensure smooth day-to-day operations and provide coordination support in an onsite environment. You will manage documents, invoices, user communications and filing, while supporting colleagues and tenants.

The role requires a Bachelor’s degree and 2+ years in administration, with strong MS Office skills, attention to detail and professional customer service.

Qualifications

• Bachelor's degree and 2+ years in administrative role.
• Strong administrative, organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Attention to detail and accuracy in documents, invoices and records.
• Ability to organize filing systems and manage multiple tasks.
• Knowledge of invoicing, cheque deposits and handling official documents.
• Professional customer service and interpersonal skills.
• Ability to work independently and in a team.
• Discretion with confidential information.
• Good follow-up skills and meeting deadlines.
• Willingness to support facilities management or property-related admin and helpdesk familiarity.

Responsibilities

• Welcome guests, clients, suppliers and visitors professionally.
• Receive documents, invoices and correspondence and distribute promptly.
• Perform daily admin tasks to support office functions and colleagues.
• Distribute official documents and monthly invoices to tenants.
• Assist in preparing proforma invoices and cheque deposits.
• Record daily attendance of technicians and update labour hours data.
• Record monthly water meter readings and capture photos.
• Share official documents by mail.
• Monitor lease agreements and update records.
• Take over helpdesk duties during colleagues' leave.
• Maintain and organize files (reports, invoices, lease agreements).
• Perform additional duties as assigned by management.

Skills

MS Office

Communication

Time management

Attention to detail

Filing & records

Education

Bachelor's degree

Tools

Ticketing systems

Job description

Role Overview As an Admin Assistant you will be responsible for ensuring smooth day-to-day office operations by providing effective administrative and coordination support As part of our Abdulla Almasaood And Sons Properties team in Abu Dhabi you ll work in an ONSITE environment managing office communications organizing documents coordinating with colleagues guests clients and suppliers and supporting daily administrative activities

Responsibilities

• Welcome and assist guests clients suppliers and visitors in a professional and friendly manner
• Receive incoming documents invoices and correspondence ensuring prompt and proper distribution to relevant personnel
• Perform daily administrative and clerical tasks to support seamless office functions and provide support to colleagues as needed
• Distribute official company documents and monthly invoices to tenants either by mail or in person
• Assist in preparing proforma invoices
• Assist with cheque deposits and collection of returned cheques
• Record and monitor the daily attendance of technicians update summary sheets upon receiving job sheets and share monthly data on labour working hours for invoicing
• Record monthly water meter readings including capturing photographic records
• Share official documents and communications by mail
• Monitor lease agreements and update relevant records accordingly
• Take over helpdesk duties and other related responsibilities during colleagues leave periods
• Maintain and organize files such as AMC service reports job sheets invoices lease agreements and other official documents
• Perform additional duties and responsibilities as assigned by management

Qualifications and Requirements

Bachelor s degree (Graduate). Two or more years of experience in an administrative role. Strong administrative, organizational, and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook). Sharp attention to detail and accuracy in managing documents, invoices, and records. Ability to organize filing systems and manage multiple tasks efficiently. Basic competency in invoicing, cheque deposits, and handling official documents. Professional customer service and interpersonal skills. Ability to work both independently and collaboratively within a team environment. Capacity to handle confidential information with discretion. Good follow-up skills and ability to meet deadlines. Nice to have requirements Previous experience supporting facilities management or property-related administration. Familiarity with helpdesk operations or ticketing systems. Additional language skills beyond English. Exposure to document management or records digitization processes.