Administrative Assistant

Transguard Workforce Solutions; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Transguard Workforce Solutions is seeking an Administrative Assistant- Emiratisation to support day-to-day client operations from our Jeddah Office. This role welcomes fresh graduates and those with limited work experience who want to develop their administrative and organizational skills in a professional environment.

Responsibilities include managing communications, scheduling, filing, reporting, travel arrangements, and cross-department coordination to ensure smooth office operations and

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Office (Word, Excel, Power Point, Outlook).
• Good communication skills in English.
• Strong organizational and time management skills.

Responsibilities

• Answer phone calls, emails, and direct inquiries to the appropriate departments.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and office documents.
• Assist in preparing reports, letters, and presentations.
• Manage office supplies and coordinate replenishment when required.
• Support data entry and maintain accurate records.
• Assist in coordinating travel arrangements and meeting logistics.
• Welcome visitors and provide general administrative support.
• Coordinate with internal departments for various administrative requirements.
• Perform other duties as assigned by the management.

Skills

English communication

Time management

Organizational skills

Education

Bachelor's Degree in Business Administration or related

Diploma in Business/Commerce

Tools

Microsoft Office

Job description

Transguard Workforce Solutions is leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting an Administrative Assistant- Emiratisation for our client to be based out of their Jeddah Office.

Purpose

We are looking for a motivated and organized Administrative Assistant to support the day-to-day operations of our client. This is an excellent opportunity for fresh graduates or candidates with limited work experience who are eager to develop their administrative and organizational skills in a professional environment.

Responsibilities

• Answer phone calls, emails, and direct inquiries to the appropriate departments.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and office documents.
• Assist in preparing reports, letters, and presentations.
• Manage office supplies and coordinate replenishment when required.
• Support data entry and maintain accurate records.
• Assist in coordinating travel arrangements and meeting logistics.
• Welcome visitors and provide general administrative support.
• Coordinate with internal departments for various administrative requirements.
• Perform other duties as assigned by the management.

Skills

Bachelor's Degree or Diploma in Business Administration, Commerce, or a related field. Fresh graduates are encouraged to apply. Basic knowledge of Microsoft Office (Word, Excel, Power Point, Outlook). Good communication skills in English. Strong organizational and time management skills.