Executive Assistant

Al Haktur IT Solutions; United Arab Emirates; On-site; AED 90,000 - 130,000; Full time

Job summary

Al Haktur IT Solutions in Dubai is seeking an Executive Assistant to support senior management with calendar management, meeting coordination, and handling confidential communications. The role involves document preparation, travel arrangements, and cross-department coordination.

The ideal candidate has a degree in business administration or related field, strong Microsoft Office skills, and excellent organizational and communication abilities.

Qualifications

• Bachelor's degree or diploma in business administration or related field.
• Experience as Executive/Personal/Administrative Assistant preferred.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to handle confidential information and multitask.
• Ability to work independently and coordinate with teams.

Responsibilities

• Provide administrative and executive support to senior management.
• Manage calendars, appointments, and daily schedules.
• Coordinate internal and external meetings with materials.
• Handle emails, calls, and confidential communications.
• Prepare reports, presentations, letters, and documents.
• Arrange travel and logistics when required.
• Prepare meeting minutes and follow up on actions.
• Maintain organized records for management.
• Coordinate with departments and partners professionally.
• Support special projects as needed.

Skills

Executive support

Calendar management

Meeting coordination

Microsoft Office

Communication skills

Time management

Confidentiality

Organizational skills

Independent work

Multitasking

Education

Bachelor’s degree in Business Administration

Diploma in Office Administration

Tools

Outlook

Word

Excel

PowerPoint

Job description

Al Haktur IT Solutions is seeking a highly organized, proactive, and professional Executive Assistant to support senior management in its Dubai operations. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, prepare documents, and assist with daily administrative tasks. Strong communication, confidentiality, time management, and the ability to handle multiple priorities are essential for this role.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior management.
• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, including preparing agendas and meeting materials.
• Handle emails, phone calls, correspondence, and confidential communications.
• Prepare reports, presentations, letters, spreadsheets, and business documents.
• Maintain organized digital and physical records for management.
• Coordinate travel arrangements, including flights, accommodation, and transportation when required.
• Prepare meeting minutes and follow up on assigned action items.
• Communicate with clients, vendors, business partners, and internal departments professionally.
• Assist management with scheduling and coordinating business activities.
• Monitor deadlines, appointments, and important follow-ups.
• Conduct basic research and prepare information requested by management.
• Support office administration and coordinate with different departments.
• Handle confidential business and employee information with discretion.
• Assist with special projects and other duties assigned by senior management.

Requirements

• Bachelor’s degree or diploma in Business Administration, Management, Office Administration, or a related field.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role is preferred.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.Ability to manage confidential information professionally.
• Good problem-solving and decision-making skills.
• Ability to manage multiple tasks and changing priorities.
• Professional appearance and interpersonal skills.
• Ability to work independently and coordinate effectively with teams.

Skills & Competencies

• Executive and administrative support
• Calendar and schedule management
• Meeting and travel coordination
• Professional email and communication skills
• Microsoft Office proficiency
• Document and record management
• Confidentiality and discretion
• Time management and multitasking
• Problem-solving and organization
• Team coordination and follow-up

Why Join Al Haktur IT Solutions?

The Executive Assistant position at Al Haktur IT Solutions in Dubai offers an excellent opportunity to work closely with senior management and gain valuable experience in business administration and office operations. The role provides exposure to professional communication, executive coordination, project support, and decision-making processes while developing skills that can support long‑term career growth.