Administrative Assistant

Enoc; Dubai; On-site; AED 45,000 - 75,000; Full time

Job summary

ENOC in Dubai is seeking an Administrative Assistant to support day-to-day operations within the Business department. You will handle communications, meetings, travel arrangements, and general office tasks to keep the team running smoothly.

The role requires 3 years of experience in a similar capacity, solid knowledge of Microsoft Office, and proficiency in English and Arabic. Strong organizational and interpersonal skills are essential.

Qualifications

• Secondary Education (12 grades).
• 3 years experience in a similar capacity.
• Sound knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good written and spoken English/Arabic.
• Good interpersonal skills.

Responsibilities

• Receives telephone calls and records and relays messages.
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc.
• Coordinates with other departments for information gathering.
• Prepares complex reports/documentation and presentations.
• Prepares meeting agendas and takes meeting minutes.
• Schedules meetings, coordinates conferences/events, maintains files.
• Handles travel arrangements with government relations and travel agents.
• Records departmental budget expenditure & performs related tasks.

Skills

Good interpersonal skills

English/Arabic communication

Microsoft Office proficiency

Education

Secondary Education (12 grades)

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Administrative Assistant

Business

Job Purpose

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

Principal Accountabilities

Communication

• Receives telephone calls and records and relays messages
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...
• Coordinates/follows up with other departments for purposes of information gathering
• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
• Prepares presentations to internal/external parties
• Prepares meeting agendas and takes the minutes of the meetings

Office Management

• Schedules meetings and reminds manager/department staff of the same
• Coordinates conferences/events/activities
• Organizes and maintains departmental files
• Requests and receives office equipment/stationary
• Receives department visitors
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
• Monitors staff attendance and informs the manager of late arrivals/early departures

Travel

• Handles necessary travel arrangement through coordination with government relations and travel agents

General

• Performs similar or related tasks as requested by the manager
• Records departmental budget expenditure

Experience

• Secondary Education (12 grades)
• 3 years experience in a similar capacity
• Sound knowledge of Microsoft Office (Word, Excel and Power Point)
• Good written and spoken English/Arabic
• Good interpersonal skills