Administrative Assistant

ENOC LUBRICANTS AND GREASE MANUFACTURING PLANT LLC; Dubai; On-site; AED 56,000 - 100,000; Full time

Job summary

ENOC LUBRICANTS AND GREASE MANUFACTURING PLANT LLC is seeking an Administrative Assistant to support the day-to-day operations of the department. You will handle correspondence, prepare reports and presentations, organize files, and coordinate travel arrangements in collaboration with government relations.

The role requires strong MS Office skills, proficient English and Arabic, and good interpersonal abilities.

Qualifications

• Secondary education completed.
• 3 years of experience in a similar role.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Good written and spoken English and Arabic.
• Excellent interpersonal skills.

Responsibilities

• Handles departmental communication (letters, memos, faxes) and relays messages.
• Coordinates with other departments for information gathering and reporting.
• Prepares fairly complex reports and presentations for managers and external parties.
• Schedules meetings, prepares agendas, and takes minutes.
• Coordinates travel arrangements with government relations and travel agents.
• Maintains departmental files and monitors attendance and leave requests.

Skills

Interpersonal skills

English

Arabic

Education

Secondary Education (12 grades)

Tools

Microsoft Office

Job description

Job Title Administrative Assistant Business

Job Purpose To contribute to the day to day smooth functioning of the department through the performance of various tasks including but not restricted to handling departmental communication office management and making necessary travel arrangements.

Principal Accountabilities

Communication Receives telephone calls and records and relays messages Receives prepares disburses departmental communication e.g letters memos faxes etc Coordinates follows up with other departments for purposes of information gathering Prepares fairly complex reports documentation often technical in nature as requested by the manager Prepares presentations to internal external parties Prepares meeting agendas and takes the minutes of the meetings Office Management Schedules meetings and reminds manager department staff of the same Coordinates conferences events activities Organizes and maintains departmental files Requests and receives office equipment stationary Receives department visitors Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave Monitors staff attendance and informs the manager of late arrivals early departures Travel Handles necessary travel arrangement through coordination with government relations and travel agents General Performs similar or related tasks as requested by the manager Records departmental budget expenditure Additional Principal AccountabilitiesExperience

Experience

• Secondary Education (12 grades)
• 3 years experience in a similar capacity
• Sound knowledge of Microsoft Office (Word, Excel and Power Point)
• Good written and spoken English/Arabic
• Good interpersonal skills