Administration Assistant

amourfernandez; Dubai; On-site; AED 28,000 - 50,000; Full time

Job summary

amourfernandez seeks an Admin & Logistics Assistant in Dubai to support administrative tasks, procurement, and daily site operations.

The role requires at least 2 years UAE experience in admin and logistics within fit-out or construction, strong Excel/Word skills, and the ability to coordinate deliveries and liaise with suppliers and site teams.

Qualifications

• Minimum 2 years UAE experience in administration and logistics.
• Experience in fit-out or construction industry preferred.
• Proficient with MS Office (Excel/Word) and email communication.

Responsibilities

• Handle administrative tasks, documentation, filing, and data entry.
• Coordinate material deliveries, collections, drivers, and site requirements.
• Liaise with suppliers, subcontractors, drivers, and site teams.
• Follow up on quotations, purchase orders, invoices, and payment statuses.
• Assist with material sourcing, supplier comparisons, and procurement.
• Maintain accurate inventory records for incoming and outgoing materials.
• Monitor delivery schedules and ensure timely completion of deliveries.
• Prepare Excel reports and provide general administrative support.
• Report delivery delays, material shortages, and operational issues promptly.

Skills

Excel proficiency

Word proficiency

Email communication

Organizational skills

Multitasking

Independent work

Attention to detail

Job description

Position: Admin & Logistics Assistant
URGENT
Location: Dubai, UAE
Industry: Fit-Out / Construction
Experience Required: Minimum 2 years in the UAE, preferably in the fit-out or construction industry.

We are looking for a reliable, organized, and proactive Admin & Logistics Assistant to support our administrative, procurement, and daily site operations.

Key Responsibilities

• Handle administrative tasks, documentation, filing, and data entry.
• Coordinate material deliveries, collections, drivers, and site requirements.
• Liaise with suppliers, subcontractors, drivers, and site teams.
• Follow up on quotations, purchase orders, invoices, and payment statuses.
• Assist with material sourcing, supplier comparisons, and procurement.
• Maintain accurate inventory records for incoming and outgoing materials.
• Monitor delivery schedules and ensure timely completion of deliveries.
• Prepare Excel reports and provide general administrative support.
• Report delivery delays, material shortages, and operational issues promptly.

Requirements

• Minimum 2 years of UAE experience in administration and logistics within the fit-out or construction industry.
• Good knowledge of local suppliers, material sourcing, and delivery coordination.
• Proficiency in Microsoft Excel, Word, and email communication.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently, follow up on tasks, and meet deadlines.
• Must be reliable, detail-oriented, and proactive.
• UAE driving license is an advantage.