Secretary

GINCO Cont. Co. LLC; Sharjah; On-site; AED 89,000 - 134,000; Full time

Job summary

GINCO Cont. Co.

LLC in the UAE seeks an Executive Administrative Support professional to manage calendars, appointments, and schedules for the Project Director and Project Manager, ensuring smooth day-to-day operations on site. The role includes drafting correspondence, organizing meetings and minutes, handling travel bookings, filing confidential records, and coordinating office supplies and visitor/telephone management, with a focus on discretion and professionalism in a construction

Qualifications

• Bachelor’s Degree or Diploma in Secretarial Studies, Business Administration, or related field.
• Minimum 3 years secretarial/administrative experience.
• UAE/GCC construction or engineering corporate office experience preferred.

Responsibilities

• Provide dedicated administrative support to the Project Director and Project Manager.
• Draft letters, memos, agendas, and general administrative notices.
• Organize executive and progress meetings; distribute agendas and take minutes.
• Manage site office supplies, printer consumables, stationery, and supervise office staff.
• Screen telephone inquiries, welcome visitors, and manage courier services.
• Coordinate flight bookings, hotel reservations, and visa processing for visiting staff.
• Maintain confidential filing systems for management records and executive correspondence.

Skills

Secretarial experience

MS Office proficiency

Communication

Education

Secretarial Studies / Business Administration degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Executive Administrative Support

Provide dedicated administrative support to the Project Director and Project Manager managing calendars appointments and schedules nbsp

Correspondence Drafting

Draft format and proofread formal letters internal memos meeting agendas and general administrative notices nbsp

Meeting Organization Minute Taking

Organize executive and progress meetings distribute agendas in advance take detailed minutes and circulate approved action items nbsp

Office Management Supplies

Manage site office supplies printer consumables stationery orders and supervise office boys to maintain cleanliness nbsp

Visitor Telephone Management

Screen incoming telephone inquiries welcome visiting clients and consultant representatives professionally and manage courier services nbsp

Travel Booking Coordination

Coordinate flight bookings hotel reservations and visa processing support for visiting corporate staff and management nbsp

Filing Administrative Confidentiality

Maintain strictly organized confidential filing systems for management records staff files and executive correspondence nbsp

Essential Qualifications: Bachelor’s Degree or Diploma in Secretarial Studies, Business Administration, or related field; 3+ years secretarial experience.

Preferred Qualifications: Advanced MS Office skills (Word, Excel, PowerPoint, Outlook); professional business correspondence certification.

Professional Licenses / Certifications: None mandatory.

Required UAE / GCC Construction Experience: 3–5 years of secretarial/administrative experience in UAE construction or engineering corporate offices.