Administration & Operations Coordinator / Office Administrator

applydubaijob.com; Dubai; On-site; AED 28,000 - 39,000; Full time

Job summary

Al Falah Facility Management LLC is seeking an Administration & Operations Coordinator / Office Administrator in Abu Dhabi. The role supports Administration, Operations, Procurement, Project Coordination, Document Control, and Management Support, requiring strong communication, organization, and IT skills.

The candidate should be eager to learn ERP/Oracle, manage multiple tasks, and ensure accurate documentation and reporting for various teams across the organization.

Qualifications

• Bachelor’s degree or diploma in business-related field and 1–2 years of office administration experience.
• Proficient in Microsoft Excel, Word and PowerPoint; willing to learn ERP and Oracle.
• Strong coordination, follow-up and English communication; UAE experience preferred.

Responsibilities

• Prepare, organize, maintain, and follow up on documents, records, reports, and correspondence.
• Prepare quotations and follow up with the concerned team.
• Coordinate between departments, employees, engineers, supervisors, and project teams.
• Prepare purchase orders and maintain supplier-related documents.
• Support procurement activities and follow up with suppliers.
• Maintain staff attendance and leave records and coordinate with the concerned team.
• Assist project teams with documentation, follow-ups, and progress tracking.
• Prepare Excel sheets, trackers, reports, and management documents.
• Follow up on pending jobs, job closing, AMC activities, and other outstanding tasks.
• Prepare and maintain maintenance and operational reports.
• Schedule PPM (Planned Preventive Maintenance) tasks and maintain related records.
• Maintain warranty documents, vehicle records, and other company documentation.
• Handle emails, phone calls, correspondence, and general office coordination.
• Learn and use company software, ERP systems, Oracle, document control systems, and other digital tools.
• Assist management with research, data collection, follow-ups, and preparation of summaries.

Skills

Procurement

Purchase Orders

Document Control

Filing

PPM Scheduling

Maintenance Reports

MS Excel

MS Word

PowerPoint

Education

Bachelor's/Diploma in Business Admin or related

Tools

ERP systems

Oracle

Document control systems

Job description

Job Title: Administration & Operations Coordinator / Office Administrator

Organization: Al Falah Facility Management LLC

Workplace Location: Abu Dhabi, United Arab Emirates

Employment Type: Full Time

Salary: AED 2,500 – AED 3,500 per month

Candidate Prerequisites: Procurement & Purchase Orders | Document Control & Filing | PPM Scheduling & Maintenance Reports | MS Excel, Word & PowerPoint

Role Summary

Al Falah Facility Management LLC is looking for a smart, highly motivated, active, and fast-learning candidate to join its team in Abu Dhabi as an Administration & Operations Coordinator / Office Administrator.

The ideal candidate should have a strong work ethic, good communication skills, good computer knowledge, and the ability to quickly understand new systems, processes, and responsibilities. This is a multi-functional position where the candidate will support different areas of the business, including Administration, Operations, Procurement, Project Coordination, Document Control, and Management Support.

Primary Duties

• Prepare, organize, maintain, and follow up on documents, records, reports, and correspondence.
• Prepare quotations and follow up with the concerned team.
• Coordinate between departments, employees, engineers, supervisors, and project teams.
• Prepare purchase orders and maintain supplier-related documents.
• Support procurement activities and follow up with suppliers.
• Maintain staff attendance and leave records and coordinate with the concerned team.
• Assist project teams with documentation, follow-ups, and progress tracking.
• Prepare Excel sheets, trackers, reports, and management documents.
• Follow up on pending jobs, job closing, AMC activities, and other outstanding tasks.
• Prepare and maintain maintenance and operational reports.
• Schedule PPM (Planned Preventive Maintenance) tasks and maintain related records.
• Maintain warranty documents, vehicle records, and other company documentation.
• Handle emails, phone calls, correspondence, and general office coordination.
• Learn and use company software, ERP systems, Oracle, document control systems, and other digital tools.
• Assist management with research, data collection, follow-ups, and preparation of summaries.

Candidate Profile

• Education & Experience: Bachelor’s degree or Diploma in Business Administration, Finance, Accounting, Management, or a related field; minimum 1–2 years of experience in office administration, with UAE experience preferred; Facility Management experience an advantage.
• Technical Proficiency: Good knowledge of Microsoft Excel, Word, and PowerPoint; willing to learn ERP systems, Oracle, and document control systems.
• Core Competencies: Strong follow-up and coordination skills; good written and verbal English communication skills; ability to manage multiple tasks and priorities; willing to learn different areas outside their original academic background; candidate should be currently available in the UAE.