Admin Clerk

Al Ghandi Electronics LLC; Dubai; On-site; AED 56,000 - 89,000; Full time

Job summary

Al Ghandi Electronics LLC in Dubai seeks a hands-on Office Administrator to handle day-to-day admin and maintenance tasks, coordinate with internal departments, and liaise with vendors for required products and services. You will prepare POs and LPOs, track deliveries, maintain documentation, and support the Finance Administration team.

Freshers with 1–2 years UAE experience are welcome; UAE experience in a similar role is preferred.

Qualifications

• 1–2 years of relevant administrative experience in office administration, procurement coordination, or facilities/maintenance support.
• Freshers in the UAE may be considered if they have 1–2 years of relevant experience in their home country.
• Candidates with UAE experience in a similar administrative role will be preferred.

Responsibilities

• Handle day-to-day office administration and maintenance requirements.
• Coordinate with internal departments to identify and fulfill admin needs.
• Communicate and coordinate with vendors for required products and services.
• Obtain and compare quotations from vendors and coordinate approvals.
• Prepare POs and LPOs and follow up with vendors until completion.
• Schedule and coordinate office maintenance repairs and related works.
• Maintain master files, vendor records, purchase records, POs, LPOs, and docs.
• Provide general administrative support to the Finance Administration department.

Skills

Communication

Coordination

Record keeping

Vendor negotiation

MS Excel

MS Word

PO creation

Independent follow-up

English proficiency

Tools

MS Office

Job description

Handle day-to-day office administration and maintenance requirements. Coordinate with internal departments to identify and fulfill office maintenance and administrative requirements. Communicate and coordinate with vendors and service providers for required products and services. Obtain and compare quotations from vendors and coordinate for approvals. Prepare Purchase Orders (POs) and Local Purchase Orders (LPOs) and follow up with vendors until completion. Coordinate the scheduling and completion of office maintenance repairs and other related works. Maintain master files, vendor records, purchase records, quotations, POs, LPOs, and other administrative documentation in an organized manner. Follow up with vendors regarding delivery, service completion, pending requirements and documentation. Ensure that office requirements are attended to promptly and efficiently. Provide general administrative support to the Finance Administration department as required. 1–2 years of relevant administrative experience, preferably in office administration, procurement coordination, or facilities/maintenance support. Freshers in the UAE may also be considered if they have 1–2 years of relevant experience in their home country. Candidates with UAE experience in a similar administrative role will be preferred.

Candidate Profile

• Good communication and coordination skills.
• Well organized, detail-oriented and capable of maintaining proper records.
• Comfortable communicating with vendors and negotiating/following up on routine requirements.
• Basic knowledge of MS Office, particularly Excel and Word.
• Ability to prepare and maintain POs, quotations and administrative records.
• Able to follow up independently and take ownership of assigned requirements.
• Good English communication skills; knowledge of Arabic or other languages is an advantage.
• Should be reliable, proactive, practical and willing to handle day-to-day operational matters.