Strategic Admin & Operations Coordinator

applydubaijob.com; Dubai; On-site; AED 28,000 - 39,000; Full time

Job summary

Al Falah Facility Management LLC is seeking an Administration & Operations Coordinator / Office Administrator in Abu Dhabi. The role supports Administration, Operations, Procurement, Project Coordination, Document Control, and Management Support, requiring strong communication, organization, and IT skills.

The candidate should be eager to learn ERP/Oracle, manage multiple tasks, and ensure accurate documentation and reporting for various teams across the organization.

Qualifications

• Bachelor’s degree or diploma in business-related field and 1–2 years of office administration experience.
• Proficient in Microsoft Excel, Word and PowerPoint; willing to learn ERP and Oracle.
• Strong coordination, follow-up and English communication; UAE experience preferred.

Responsibilities

• Prepare, organize, maintain, and follow up on documents, records, reports, and correspondence.
• Prepare quotations and follow up with the concerned team.
• Coordinate between departments, employees, engineers, supervisors, and project teams.
• Prepare purchase orders and maintain supplier-related documents.
• Support procurement activities and follow up with suppliers.
• Maintain staff attendance and leave records and coordinate with the concerned team.
• Assist project teams with documentation, follow-ups, and progress tracking.
• Prepare Excel sheets, trackers, reports, and management documents.
• Follow up on pending jobs, job closing, AMC activities, and other outstanding tasks.
• Prepare and maintain maintenance and operational reports.
• Schedule PPM (Planned Preventive Maintenance) tasks and maintain related records.
• Maintain warranty documents, vehicle records, and other company documentation.
• Handle emails, phone calls, correspondence, and general office coordination.
• Learn and use company software, ERP systems, Oracle, document control systems, and other digital tools.
• Assist management with research, data collection, follow-ups, and preparation of summaries.

Skills

Procurement

Purchase Orders

Document Control

Filing

PPM Scheduling

Maintenance Reports

MS Excel

MS Word

PowerPoint

Education

Bachelor's/Diploma in Business Admin or related

Tools

ERP systems

Oracle

Document control systems

Job description

Al Falah Facility Management LLC is seeking an Administration & Operations Coordinator / Office Administrator in Abu Dhabi. The role supports Administration, Operations, Procurement, Project Coordination, Document Control, and Management Support, requiring strong communication, organization, and IT skills.

The candidate should be eager to learn ERP/Oracle, manage multiple tasks, and ensure accurate documentation and reporting for various teams across the organization.