Administration Executive (Restaurant/Hospitality Experience Preffered)

Group of Indian Restaurants; Abu Dhabi; On-site; AED 78,000 - 112,000; Full time

Job summary

Group of Indian Restaurants in the UAE is seeking a meticulous Restaurant Administrator to serve as the administrative backbone of our restaurant operations. The role involves coordinating daily branch activities, vendor management, HR documentation, and basic staff handling to ensure smooth operations across outlets.

The ideal candidate has 1–3 years of UAE admin experience in F&B or hospitality, fluent Hindi and English, and strong skills in MS Office and inventory/POS software.

Qualifications

• Fluent in Hindi (mandatory) and English for reporting and coordination.
• 1–3 years UAE admin experience in F&B, hospitality or retail preferred.
• Proficient in MS Office and basic inventory or POS software.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate daily operations and branch activities across multiple outlets.
• Assist with vendor coordination, invoices, and supply orders; track deliveries.
• Manage staff attendance, onboarding, and HR documentation.
• Ensure UAE regulations and municipal guidelines are followed across branches.

Skills

Hindi fluency

English fluency

MS Office

Inventory/POS software

Attention to detail

Multitasking

Communication

Tools

MS Excel

MS Word

MS Outlook

Inventory software

POS software

Job description

Roles responsibilities

Role SummaryWe are seeking an organized detail-oriented Restaurant Administrator to join our team This role serves as the central administrative backbone for our restaurant operations in the UAE supporting daily branch coordination vendor management HR PRO documentation and basic staff handling The ideal candidate will ensure smooth day-to-day operations and cross-team communication between front-of-house staff kitchen personnel and management Roles Responsibilities1 Operations Supply Chain Support Vendor Supplier Coordination Liaise with local food beverage and packaging suppliers to place daily weekly inventory orders track deliveries and manage invoices Inventory Management Monitor stock levels across kitchen ingredients spices dry goods fresh produce and operational supplies to reduce waste and prevent stockouts Maintenance Facilities Schedule routine maintenance for kitchen equipment POS systems refrigeration units and dining area upkeep 2 HR Staff Administration Team Communication Serve as the main bridge between central management and the workforce chefs kitchen staff service staff ensuring instructions and policy updates are clearly understood in Hindi Attendance Roster Tracking Maintain daily staff attendance leave requests shift rosters and assist HR with monthly payroll input Staff Onboarding Welfare Assist new staff members with initial onboarding accommodation coordination uniform issuance and basic administrative orientation 3 Compliance Government Relations UAE License Permit Tracking Track renewal dates for restaurant trade licenses food safety permits civil defense clearances and vehicle registrations PRO Coordination Assist the company s PRO HR department with employee visa applications Emirates ID typing medical checkups and occupational health cards Health Safety Compliance Ensure all branches maintain strict adherence to local UAE Municipality Food Safety Authority guidelines and keep required inspection records updated 4 Basic Reporting Documentation Filing Organize and store invoices receipts contracts and municipal correspondence in both digital and physical formats Language Proficiency: Fluent spoken and written Hindi is MANDATORY (to effectively communicate with kitchen crews, operational staff, and suppliers). Fluent English is required for official reporting and local UAE correspondence.UAE Experience: Minimum 1–3 years of administrative experience within the UAE, preferably in the F&B, hospitality, or retail sector.Current Location: Must be currently residing in the UAE and available to join on short notice.Technical & Professional SkillsSoftware Competency: Proficient in Microsoft Office (specifically MS Excel, Word, and Outlook) and basic inventory or POS software.Regulatory Familiarity: Basic understanding of UAE labor processes (visas, health cards) and local municipality compliance standards.Organizational Skills: Strong multitasking abilities with keen attention to detail, capable of handling fast-paced, multi-outlet requests.Key TraitsExcellent interpersonal and conflict-resolution skills.Problem-solving attitude with the ability to handle urgent operational requests.High degree of reliability, integrity, and punctuality.DRIVING LICENCE WOULD BE A PLUS POINT