Administration Executive (Restaurant Experience preferred)

Indian Group of Restaurants; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Indian Group of Restaurants seeks a Restaurant Administrator in the UAE to support daily branch coordination, vendor management, HR documentation, and basic staff handling. The role serves as the administrative backbone for operations across outlets and requires bilingual communication in Hindi and English.

The candidate will manage attendance, onboarding, and welfare while ensuring compliance with UAE licensing, health and labor regulations, and roaster scheduling.

Qualifications

• Must have UAE administrative experience (1–3 years) in the F&B/hospitality/retail sector.
• Must be currently residing in UAE and able to join on short notice.
• Proficient in MS Office and basic inventory/POS software.

Responsibilities

• Coordinate daily branch operations and vendor/supplier coordination.
• Monitor inventory across kitchen and dining areas to minimize waste and stockouts.
• Schedule maintenance for kitchen equipment and dining areas; manage records.
• Assist HR with onboarding, attendance tracking, payroll input and staff communications.
• Track UAE licenses, permits, health cards, and visa-related documents; assist PRO activities.

Skills

Hindi language proficiency

English language proficiency

Tools

MS Excel

MS Word

Outlook

POS software

Job description

Role Summary

We are seeking an organized detail-oriented Restaurant Administrator to join our team This role serves as the central administrative backbone for our restaurant operations in the UAE supporting daily branch coordination vendor management HR PRO documentation and basic staff handling The ideal candidate will ensure smooth day-to-day operations and cross-team communication between front-of-house staff kitchen personnel and management

Roles and Responsibilities

• Operations
  • Supply Chain Support Vendor Supplier Coordination Liaise with local food beverage and packaging suppliers to place daily weekly inventory orders track deliveries and manage invoices
  • Inventory Management Monitor stock levels across kitchen ingredients spices dry goods fresh produce and operational supplies to reduce waste and prevent stockouts
  • Maintenance Facilities Schedule routine maintenance for kitchen equipment POS systems refrigeration units and dining area upkeep
• HR
  • Staff Administration Team Communication Serve as the main bridge between central management and the workforce chefs kitchen staff service staff ensuring instructions and policy updates are clearly understood in Hindi Attendance Roster Tracking Maintain daily staff attendance leave requests shift rosters and assist HR with monthly payroll input
  • Staff Onboarding Welfare Assist new staff members with initial onboarding accommodation coordination uniform issuance and basic administrative orientation
• Compliance
  • Government Relations UAE License Permit Tracking Track renewal dates for restaurant trade licenses food safety permits civil defense clearances and vehicle registrations
  • PRO Coordination Assist the company s PRO HR department with employee visa applications Emirates ID typing medical checkups and occupational health cards
  • Health Safety Compliance Ensure all branches maintain strict adherence to local UAE Municipality Food Safety Authority guidelines and keep required inspection records updated
• Basic Reporting
  • Documentation Filing Organize and store invoices receipts contracts and municipal correspondence in both digital and physical formats

Language Proficiency

Fluent spoken and written Hindi is MANDATORY (to effectively communicate with kitchen crews, operational staff, and suppliers). Fluent English is required for official reporting and local UAE correspondence.

UAE Experience

Minimum 1–3 years of administrative experience within the UAE, preferably in the F&B, hospitality, or retail sector.

Current Location

Must be currently residing in the UAE and available to join on short notice.

Technical & Professional Skills

Software Competency: Proficient in Microsoft Office (specifically MS Excel, Word, and Outlook) and basic inventory or POS software.

Regulatory Familiarity

Basic understanding of UAE labor processes (visas, health cards) and local municipality compliance standards.

Organizational Skills

Strong multitasking abilities with keen attention to detail, capable of handling fast-paced, multi-outlet requests.

Key Traits

Excellent interpersonal and conflict-resolution skills. Problem-solving attitude with the ability to handle urgent operational requests. High degree of reliability, integrity, and punctuality.