Administrator

AL TAYER GROUP LLC (Ventures division); Dubai; On-site; AED 66,960 - 89,280; Full time

Job summary

AL TAYER GROUP LLC (Ventures division) is seeking a diligent Admin Coordinator to support day-to-day store operations. You will manage front and back office queries, handle procurement, and maintain records and HR documents, ensuring smooth admin processes across departments.

The role emphasizes strong English communication, basic MS Excel and MS Office skills, and UAE work familiarity. Fresh graduates welcomed; UAE Nationals with family book encouraged.

Qualifications

• Good communication and interpersonal skills.
• English proficiency required; ability to liaise with end-users and colleagues.
• Basic MS Excel and MS Office skills for documentation and reporting.

Responsibilities

• Assist front line and back of house departments with admin queries.
• Resolve issues within scope and communicate outcomes to appropriate parties.
• Maintain documentation system for efficient storage and retrieval of documents and records.
• Liaise with maintenance to ensure repairs are carried out efficiently.
• Raise LPOs and ensure timely follow up of payments.
• Assist in-store marketing activities and promo-related admin tasks.
• Coordinate external approvals for the store (police permits, mall approvals).
• Procurement of consumables following processes and obtaining quotes.
• Plan and distribute uniforms and stationery to floors.
• Ensure high maintenance standards in line with store guidelines.
• Facilitate employee documentation processes (passports, labor cards) and update HR records.
• Cascading HR/company information to staff through appropriate channels.

Skills

Communication skills

English proficiency

Interpersonal skills

Strong MS Excel knowledge

MS Office basics

Tools

MS Excel

MS Office

Job description

Job Purpose

Supervise coordinate day to day Admin activities liaise and establish sound business relationship with end-users Authorities and colleagues and ensure that operations run smoothly

Functional Roles and Responsibilities

Assist front line and back of house departments with any administration related queries Resolve any issues within scope of accountability and communicate outcome to appropriate parties pos equipment credit card and currency devices telephones printers pantry equipment projector etc Maintain necessary documentation system for efficient and orderly storage and retrieval of documents information Maintain and update all necessary records files and database Liaise with the maintenance department to ensure the repairs works are carried out in an efficient manner Raise LPO s and ensure timely follow up of the payments Assist with in-store marketing activities such as distribution of brochures delivery of gifts monitoring admin part during the period of promotion Coordinate the process of getting various external approvals for the store police permit mall approvals where appropriate etc Procurement of consumables for the store by following all related processes getting samples quotes from suppliers approvals from management etc Planning organizing and distributing of uniforms and stationery to the floors Ensure that the store has high maintenance standards in line with store standards guidelines at all the times TV sound systems adequate shelving and fixtures on the shop floors and stockrooms etc Facilitate timely requisition and distribution of employees documents such as passports labor cards and other documents Assist Store Operations Manager and Admin Executive in drafting and implementing admin related procedures in the store Keep track of absence leave time - such as short leave sick leave vacation etc for employees of the company division department location of your responsibility sphere and follow-through with them to update your absence leave status on designated system s including posting of information onto designated system s on behalf of certain employees as may be required Responsible for cascading HR employee company related information to employees of the company division department location of your responsibility sphere through appropriate communication channels

Qualifications

Fresh graduate or minimum experience in AdministrativeGood Communication Skills.Basic knowledge in MS ExcelStrong Communication in EnglishBasic MS office skillsUAE Nationals with family book