Office Manager

Caliberly; Dubai; On-site; AED 102,000 - 122,000; Full time

Job summary

Caliberly is seeking an organized Office Manager to oversee daily administrative operations in Dubai. You will manage both front and back-office functions, supervise reception and admin staff, and support leadership with effective reporting and coordination.

The ideal candidate has 8+ years of relevant experience, including at least 3 years in the UAE, and is fluent in English and Arabic. This on-site role requires strong leadership and strict confidentiality with documentation.

Qualifications

• Minimum 8 years of relevant experience (including UAE).
• Bachelor's degree in Business Administration or related field.
• Fluent in English and Arabic (both written and verbal).
• Experience in office administration and front/back office operations.

Responsibilities

• Oversee day-to-day office operations and administration.
• Supervise front desk, reception, visitor management.
• Coordinate scheduling, internal communications, and meeting logistics.
• Support leadership with reporting, filing and follow-ups on key office matters.
• Coordinate with vendors and internal departments.
• Lead admin staff and maintain a productive office environment.
• Ensure health, safety and facility protocols are followed.
• Maintain documentation and data confidentiality across departments.

Skills

Office administration

Front & back office operations

Leadership

Organizational skills

Data confidentiality

Education

Bachelor's degree in Business Administration or related field

Job description

Salary: Up to AED 10,000 (Based on experience)

Language Requirements: English & Arabic (Due to the nature of the business)

Experience Required: Minimum 8+ years (including 3+ years in the UAE)

Role Summary:

We are seeking a highly organized and proactive Office Manager to oversee day-to-day administrative operations. The ideal candidate will be experienced in managing both front and back-office functions, ensuring smooth business operations, and supporting leadership with strategic execution.

Key Responsibilities:

• Manage overall office administration and ensure efficient operations.
• Supervise front desk activities including reception, visitor management, and office supplies.
• Handle scheduling, internal communications, and meeting coordination.
• Support management with reporting, filing, and follow-ups on key office matters.
• Coordinate with vendors, service providers, and internal departments.
• Lead junior admin/support staff and foster a productive office environment.
• Ensure adherence to health, safety, and facility management protocols.
• Maintain documentation, records, and data confidentiality across departments.

Key Requirements:

• Bachelors degree in Business Administration or related field.
• Minimum 8 years of relevant experience (with at least 3 years in the UAE).
• Strong knowledge in office administration, front & back office operations.
• Excellent leadership and organizational skills.
• Fluent in English and Arabic (both written and verbal).