Administration Assistant- UAE National

Al Tayer Group; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Al Tayer Group is seeking an Administrative Assistant to provide ongoing support to the department and handle routine duties as required by the Manager. The role includes answering calls, greeting customers, managing mail, stock control, and documentation retention.

Candidates should have 0–2 years in an admin or travel-related role, basic MS Excel skills, and strong communication abilities to liaise with staff and suppliers.

Qualifications

• 0–2 years experience in travel industry or admin role.
• Computer literacy with knowledge of MS Excel.
• Good communication skills.

Responsibilities

• Answer telephone calls, screen and divert or take messages for staff and greet customers.
• Distribute incoming mail to relevant departments and handle outgoing mails and couriers.
• Receive stationery requisitions, issue items and maintain stock records.
• Monitor stationery usage and reorder supplies to keep stock at optimum levels.
• Allocate costs for stationery, consumables and postage to respective departments.
• Assist managers with drafting letters, faxing, liaising with suppliers, and maintain documentation system.

Skills

Good communication skills

Computer literacy

Tools

MS Excel

Job description

To provide ongoing support to administrative services and shoulder all the administrative responsibilities as functionally required by the Manager and the others concerned in the department

Functional Roles and Responsibilities

• Answer telephone calls, screen and divert or take messages for the staff and also greet and direct customers to the concerned staff and deal with the basic queries from the walk-in customers
• Arrange to distribute incoming mail to relevant departments and handle outgoing mails, couriers and postage for the departments.
• Receive stationary requisitions from the internal departments, issue them, and maintain an ongoing record of the issued stock.
• Monitor the utilization of stationary, consumables etc and order stocks to replenish the optimum levels for the office and pantry.
• Allocate costs on the basis of the bills received for stationary , consumables, postage etc to the respective departments
• Provide all necessary support and assist the managers in drafting and processing letters , faxing etc and liaise with Suppliers/vendors on behalf of ATTA Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information.
• Maintain and update all necessary records, files and database.

Years of Experience 0-2 years experience in the travel industry or in an Admin role

Knowledge and Skills Computer literacy with knowledge of basic MS Excel

Good Communication skills