Office Assistant - Administration Support

Skatch; United Arab Emirates; On-site; AED 48,000 - 72,000; Full time

Job summary

Skatch in United Arab Emirates seeks a capable admin assistant to organize documents, greet visitors, manage the pantry, and support meeting-room setups.

You will handle courier coordination, basic clerical tasks, and ensure confidentiality while delivering reliable office support across head office and field offices.

Qualifications

• Higher secondary education required.
• 3+ years of office support experience preferred.
• UAE/Gulf experience advantageous.

Responsibilities

• Organize, file, retrieve, and distribute office documents as required.
• Receive visitors politely and direct them to the appropriate person or meeting area.
• Prepare and serve tea, coffee, and refreshments to guests and managers.
• Collect incoming couriers and parcels, then distribute them to the correct recipients.
• Arrange stationery and essential supplies for the field office and head office.
• Keep office equipment, furniture, meeting spaces, and shared areas clean and presentable.
• Support appointment scheduling, basic correspondence, copying, and proofreading when assigned.
• Help IT personnel prepare projectors, laptops, and meeting-room equipment before sessions.
• Monitor pantry stock and report replenishment requirements promptly.
• Maintain pantry hygiene and ensure utensils and serving areas are ready for use.
• Assist with meeting-room preparation and restore the area after meetings.
• Follow workplace safety, confidentiality, and document-handling procedures.

Skills

Office filing

Guest reception

Courier coordination

Meeting-room setup

Pantry management

Document handling

Education

Higher secondary education

Tools

MS Office

Printer/Scanner basics

Job description

Key Responsibilities

• Organize, file, retrieve, and distribute office documents as required.
• Receive visitors politely and direct them to the appropriate person or meeting area.
• Prepare and serve tea, coffee, and refreshments to guests and managers.
• Collect incoming couriers and parcels, then distribute them to the correct recipients.
• Arrange stationery and essential supplies for the field office and head office.
• Keep office equipment, furniture, meeting spaces, and shared areas clean and presentable.
• Support appointment scheduling, basic correspondence, copying, and proofreading when assigned.
• Help IT personnel prepare projectors, laptops, and meeting-room equipment before sessions.
• Monitor pantry stock and report replenishment requirements promptly.
• Maintain pantry hygiene and ensure utensils and serving areas are ready for use.
• Assist with meeting-room preparation and restore the area after meetings.
• Follow workplace safety, confidentiality, and document-handling procedures.

Skills Set

• Office filing and document organization
• Guest reception and hospitality
• Courier and parcel coordination
• Meeting-room preparation
• Pantry stock monitoring
• Stationery and supply management
• Basic clerical assistance
• Projector and laptop setup support
• Workplace cleanliness coordination
• Professional communication
• Time management
• Confidential document handling

The preferred candidate has completed higher secondary education and brings at least three years of relevant office support experience. Previous employment in the UAE or another Gulf country is advantageous. A courteous personality, dependable work habits, and readiness to manage varied daily duties are important for success.