Administration Assistant (UAE National)

Al Tayer Group Career site; Dubai; On-site; AED 56,000 - 78,000; Full time

Job summary

Al Tayer Group is seeking an Administrative Assistant to provide ongoing support to the department. You will handle calls, greet visitors, distribute mail, manage stationery stock, and assist staff with letters and communications.

The role requires 0–2 years of relevant experience and basic MS Excel skills, with strong organizational abilities and attention to detail. This is an on-site position based in Dubai, UAE.

Qualifications

• 0–2 years experience in travel industry or admin role.
• Computer literacy with knowledge of basic MS Excel.

Responsibilities

• Answer telephone calls, screen and divert or take messages for staff, greet and direct customers, and handle basic queries from walk-in customers.
• Distribute incoming mail to relevant departments and handle outgoing mails, couriers and postage.
• Receive stationary requisitions, issue them, and maintain records of issued stock.
• Monitor utilisation of stationery and consumables and reorder stocks to replenish to optimum levels.
• Allocate costs for stationery, consumables, postage to the respective departments.
• Provide support to managers in drafting and processing letters, faxing, and liaise with suppliers/vendors on behalf of ATTA; maintain documentation system for storage and retrieval of documents.
• Maintain and update all necessary records, files and database.

Skills

Communication

Customer service

Microsoft Excel

Tools

MS Excel

Job description

To provide ongoing support to administrative services and shoulder all the administrative responsibilities as functionally required by the Manager and the others concerned in the department

Responsibilities

• Functional Roles and Responsibilities
• Answer telephone calls, screen and divert or take messages for the staff and also greet and direct customers to the concerned staff and deal with the basic queries from the walk-in customers
• Arrange to distribute incoming mail to relevant departments and handle outgoing mails, couriers and postage for the departments.
• Receive stationary requisitions from the internal departments, issue them, and maintain an ongoing record of the issued stock.
• Monitor the utilization of stationary, consumables etc and order stocks to replenish the optimum levels for the office and pantry.
• Allocate costs on the basis of the bills received for stationary , consumables, postage etc to the respective departments
• Provide all necessary support and assist the managers in drafting and processing letters , faxing etc and liaise with Suppliers/vendors on behalf of ATTA Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information.
• Maintain and update all necessary records, files and database.

Qualifications

Years of Experience 0-2 years experience in the travel industry or in an Admin role Knowledge and Skills Computer literacy with knowledge of basic MS Excel