Admin Assistant - Hiring UAE National

TASC Outsourcing; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

TASC Outsourcing in Dubai is seeking an organized Admin Assistant to support day-to-day administrative activities, office coordination, documentation, and internal communication.

This role requires strong MS Office skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality across departments.

Qualifications

• Diploma / Bachelor’s Degree in Business Administration or related field preferred.
• Experience in Administration, Office Support, Coordination, or Secretarial roles.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational, communication and multitasking skills.
• Detail oriented with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide general administrative and office support.
• Manage emails, calls, correspondence, and routine enquiries.
• Maintain files, records, documents, and databases.
• Prepare letters, reports, presentations, and other business documents.
• Schedule meetings, appointments, and calendars.
• Coordinate meeting rooms, visitors, and internal arrangements.
• Support travel bookings, accommodation, and transportation arrangements where required.
• Maintain office supplies and coordinate with vendors and service providers.
• Assist with data entry, document scanning, filing, and archiving.
• Prepare and maintain trackers, reports, and administrative records.
• Support invoice, expense, and purchase‑related documentation.
• Coordinate with HR, Finance, Procurement, Operations, and other internal departments.
• Follow up on pending actions and ensure timely completion of administrative tasks.
• Maintain confidentiality of company and employee information.
• Support ad hoc administrative requirements as assigned.

Skills

Administrative Skills

Office Coordination

Communication

Multitasking

Attention to Detail

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

• Function: Administration / Office Support

We are looking for an organized and proactive Admin Assistant to support day‑to‑day administrative activities, office coordination, documentation, and internal communication.

Key Responsibilities

• Provide general administrative and office support.
• Manage emails, calls, correspondence, and routine enquiries.
• Maintain files, records, documents, and databases.
• Prepare letters, reports, presentations, and other business documents.
• Schedule meetings, appointments, and calendars.
• Coordinate meeting rooms, visitors, and internal arrangements.
• Support travel bookings, accommodation, and transportation arrangements where required.
• Maintain office supplies and coordinate with vendors and service providers.
• Assist with data entry, document scanning, filing, and archiving.
• Prepare and maintain trackers, reports, and administrative records.
• Support invoice, expense, and purchase‑related documentation.
• Coordinate with HR, Finance, Procurement, Operations, and other internal departments.
• Follow up on pending actions and ensure timely completion of administrative tasks.
• Maintain confidentiality of company and employee information.
• Support ad hoc administrative requirements as assigned.

Candidate Requirements

• Diploma / Bachelor’s Degree in Business Administration or related field preferred.
• Previous experience in Administration, Office Support, Coordination, or Secretarial roles.
• Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and service‑oriented approach.

Key Skills

Administration | Administrative Support | Office Administration | Office Management | Office Coordination | Documentation | Document Management | Filing & Archiving | Data Entry | Record Keeping | Calendar Management | Meeting Coordination | Appointment Scheduling | Email Correspondence | Business Correspondence | Travel Coordination | Visitor Management | Vendor Coordination | Purchase Coordination | Invoice Documentation | Expense Management | Database Management | Report Preparation | Microsoft Excel | Microsoft Word | Microsoft PowerPoint | Microsoft Outlook | MS Office | Stakeholder Coordination | Communication Skills | Organizational Skills | Multitasking | Time Management | Attention to Detail | Confidentiality | Administrative Coordination | Office Support