Administration Assistant/ PRO

Airbus; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Airbus Africa and Middle East FZE in Dubai is seeking an Administration Assistant/PRO to support the Senior Administration Officer and manage day-to-day administrative services for employees across UAE authorities.

The role requires a degree or diploma and at least 3 years of relevant Dubai experience, strong English communication, and proficiency in MS Office; Arabic is a plus. It is a permanent, full-time on-site position at Dubai Airport Free Zone.

Qualifications

• Degree or diploma and at least 3 years relevant work experience in Dubai.
• Practical knowledge of UAE immigration rules and procedures.
• Excellent verbal and written communication skills in English.
• Speaking and writing in Arabic is an advantage.
• Good organizational and interpersonal skills are strongly required.
• Advanced proficiency in MS Office or G-Suite.

Responsibilities

• Handle on-line visa application.
• Manage of e-wallet and expense reports as required by Finance.
• Raise purchase orders via SAP to assist Procurement.
• Administer parking slot allocation system.
• Manage business cards and printing press orders.
• Prepare gate passes and permits for visitors.
• Support planning and organizing company events and activities.
• Provide backup support to Senior Administration Officer and staff.
• Administer medical insurance applications and renewals.
• Collect and review employee data for internal reports.
• Assist in HR administrative tasks and recruitment projects.
• Perform general clerical duties: filing scanning copying archiving.
• Carry out other administrative tasks as assigned.

Skills

Communication skills

MS Office

English language

Arabic language

Education

Degree or Diploma

Tools

SAP

Job description

Job Description:

We are looking for a reliable highly organized individual with great communication skills to join our team as an Administration Assistant/ PRO.

This is a full-time entry-level position based at our office in Dubai Airport Free Zone. The role offers a permanent contract and requires daily on-site presence.

This role is about assisting the Senior Administration Officer in daily management of administrative services for Airbus Africa and Middle East employees within DAFZA and all concerned authorities inside or outside of the UAE (immigration consulates municipality Civil Aviation Authority etc.).

Key Responsibilities:

• Handle on-line visa application

• Manage of e-wallet and combine expenses report as required by Finance department

• Assist Procurement department with various purchases by raising purchase orders via SAP

• Administer the companys parking slot allocation system

• Managing business cards and other printing press orders

• Preparing gate passes and other permits for the visitors

• Support the Senior Administration Officer in planning and organizing company events and activities

• Provide backup support to the Senior Administration Officer and other secretarial staff during absences or leave

• Administer medical insurance applications and cancellations; update the census list during renewals

• Collect maintain and review employee data for internal reports assist in developing or refining reporting formats and verifying information

• Assist in HR-related administrative tasks and recruitment projects

• Perform general clerical duties including filing scanning copying and archiving

• Carry out other administrative tasks as assigned

Job Requirements:

• Degree or diploma and at least 3 years relevant work experience in Dubai

• Practical knowledge of UAE immigration rules and procedures

• Excellent verbal and written communication skills in English is a must

• Speaking and writing in Arabic is a big advantage

• Good organizational and interpersonal skills are strongly required.

• Advanced proficiency in the use of MS Office applications like Excel and Powerpoint or G-Suite (Google Sheets and Google Slides)

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

Company:

Airbus Africa and Middle East FZE

Employment Type:

Permanent

Experience Level:

Entry Level

Job Family:

Administration / Documentation

Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to.

At Airbus we support you to work connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.