Administration & Visa Support Assistant (On-site, Dubai)

Airbus; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Airbus Africa and Middle East FZE in Dubai is seeking an Administration Assistant/PRO to support the Senior Administration Officer and manage day-to-day administrative services for employees across UAE authorities.

The role requires a degree or diploma and at least 3 years of relevant Dubai experience, strong English communication, and proficiency in MS Office; Arabic is a plus. It is a permanent, full-time on-site position at Dubai Airport Free Zone.

Qualifications

• Degree or diploma and at least 3 years relevant work experience in Dubai.
• Practical knowledge of UAE immigration rules and procedures.
• Excellent verbal and written communication skills in English.
• Speaking and writing in Arabic is an advantage.
• Good organizational and interpersonal skills are strongly required.
• Advanced proficiency in MS Office or G-Suite.

Responsibilities

• Handle on-line visa application.
• Manage of e-wallet and expense reports as required by Finance.
• Raise purchase orders via SAP to assist Procurement.
• Administer parking slot allocation system.
• Manage business cards and printing press orders.
• Prepare gate passes and permits for visitors.
• Support planning and organizing company events and activities.
• Provide backup support to Senior Administration Officer and staff.
• Administer medical insurance applications and renewals.
• Collect and review employee data for internal reports.
• Assist in HR administrative tasks and recruitment projects.
• Perform general clerical duties: filing scanning copying archiving.
• Carry out other administrative tasks as assigned.

Skills

Communication skills

MS Office

English language

Arabic language

Education

Degree or Diploma

Tools

SAP

Job description

Airbus Africa and Middle East FZE in Dubai is seeking an Administration Assistant/PRO to support the Senior Administration Officer and manage day-to-day administrative services for employees across UAE authorities.

The role requires a degree or diploma and at least 3 years of relevant Dubai experience, strong English communication, and proficiency in MS Office; Arabic is a plus. It is a permanent, full-time on-site position at Dubai Airport Free Zone.