Administration Assistant

Innovatex Group LLC; Dubai; On-site; AED 66,960 - 100,440; Full time

Job summary

Innovatex Group LLC is seeking a proactive Administrative Specialist to manage daily office operations, coordinate schedules, and support cross-department communication. You will prepare records and assist with budgeting while providing excellent client service.

The role requires a Bachelor's degree in Business Administration and 2+ years of administrative experience, with strong MS Office proficiency and organizational skills to excel in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 2+ years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.

Responsibilities

• Coordinate schedules, organize meetings, and ensure smooth communication between departments.
• Prepare and maintain accurate records, reports, and documentation.
• Assist in budgeting and financial tracking by processing invoices and managing expenses.
• Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries.

Skills

Organizational skills

Customer service

Multitasking

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Project management software

Job description

Manage daily office operations by coordinating schedules organizing meetings and ensuring smooth communication between departments

Prepare and maintain accurate records reports and documentation utilizing software tools to track data and enhance productivity

Assist in budgeting and financial tracking by processing invoices managing expenses and supporting the finance team with necessary documentation

Act as the first point of contact for clients and visitors providing exceptional customer service and managing inquiries efficiently

Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.

2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.

Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.