Administration Assistant

Parker Connect; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Parker Connect in Dubai is seeking an Admin Assistant to support reception, customer service and front-desk operations while coordinating daily office activities in a fast-paced, professional environment.

You will perform data entry, filing, scanning, photocopying and document preparation; assist HR with recruitment tasks and job descriptions; manage attendance reports and travel bookings for staff. This on-site role requires about 2 years of experience and strong organizational skills.

Qualifications

• Filing, scanning, photocopying, certificate preparation and records maintenance are essential administrative tasks.
• Involvement in recruitment activities and preparing job descriptions supports HR processes.
• Handling vacancy advertisements, employee reports and travel bookings are key responsibilities.

Responsibilities

• Reception & Customer Service: Greet visitors, answer calls, respond to inquiries and route concerns to appropriate departments.
• Administration & Office Support: Data entry, filing, scanning, photocopying, document preparation and maintenance of records.
• HR & Recruitment Support: Assist HR with recruitment activities, manage end-to-end recruitment for vacancies and aid in job descriptions and postings.
• Attendance & Employee Coordination: Update attendance records and submit field-employee reports as required by HR and Heads of Department.
• Travel & HR Administrative Support: Book hotels and flights for staff and process expense reimbursements.

Skills

Filing

Scanning

Photocopying

Certificate preparation

Office records maintenance

Recruitment activities

Job descriptions

Vacancy advertisements

Employee reports

Hotel and airline ticket bookings

Job description

Job Location: Dubai, United Arab Emirates

Work Mode: On-site

Date Posted: 20 October 2026

Job Description / Role:

Our client is currently hiring for the position of Admin Assistant.

Key Responsibilities:

• Reception & Customer Service
  • Greet and welcome visitors, clients, and guests in a friendly, courteous, and professional manner.
  • Answer, screen, and direct incoming telephone calls promptly and efficiently.
  • Respond to customer inquiries via telephone, email, and in person, providing accurate and appropriate information.
  • Handle customer complaints, concerns, and requests professionally and escape matters to the relevant department when required.
  • Maintain the reception area in a clean, organized, and professional condition at all times.
  • Schedule, coordinate, and confirm appointments and meetings in accordance with company procedures.
• Administration & Office Support
  • Provide general administrative support, including data entry, filing, scanning, photocopying, document preparation, certificate preparation, and maintenance of office records.
  • Monitor office stationery and supplies and coordinate purchase requests or replenishment when required.
  • Maintain accurate and organized administrative records and documentation.
• HR & Recruitment Support
  • Assist the HR Department with recruitment activities and related administrative tasks.
  • Manage the end-to-end recruitment process for assigned vacancies in coordination with HR and hiring departments.
  • Understand job requirements and assist in preparing job descriptions and vacancy advertisements.
• Attendance & Employee Coordination
  • Update daily employee attendance records and submit attendance reports to the HR Department via email.
  • Prepare and submit daily field-employee reports to the HR Department and Head of Department (HOD) via email.
• Travel & HR Administrative Support
  • Assist the HR Department with hotel and airline ticket bookings for employees and business requirements.
  • Assist with computing and processing employee expense reimbursements.

Experience Required: 2 Years

Skills Required:

• Filing
• Scanning
• Photocopying
• Certificate preparation
• Office records maintenance
• Recruitment activities
• Job descriptions
• Vacancy advertisements
• Employee reports
• Hotel and airline ticket bookings

Employment / Job Type: Full Time

About the Company:

Dubai based recruitment and management consultancy serving clients across the Middle East, Africa, and South Asia. It provides executive search, permanent and contract recruitment, recruitment process outsourcing, and management consulting covering market entry and organisational structuring, across construction, engineering, energy, banking, information technology, healthcare, FMCG, logistics, and hospitality.

Company Industry: Recruitment

Department / Functional Area: Administration

Closing Date: Not mentioned (apply as soon as possible)