Admin Executive (Car Rental business experience only)

Home Sweet Home Real Estate Dubai; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

Home Sweet Home Real Estate Dubai is seeking an organized Admin Executive to support day-to-day administrative and operational activities for our car rental business. The role emphasizes meticulous documentation, coordination with customers and internal teams, and handling vehicle-related records.

The ideal candidate will manage bookings, contracts, payments, and reports while ensuring timely follow-ups and accurate records across departments.

Qualifications

• 2–4 years of experience in administration, preferably within car rental, automotive, logistics, or a similar industry.
• Strong knowledge of MS Office, particularly Excel and Word.
• Good organizational and time-management skills.
• Strong communication and customer-service skills.
• Ability to manage multiple tasks and meet deadlines.
• Good attention to detail and accuracy in documentation.

Responsibilities

• Manage daily administrative and office coordination activities.
• Prepare and maintain customer rental agreements, forms, invoices, and related documentation.
• Maintain accurate records of vehicles, customers, contracts, payments, and renewals.
• Coordinate vehicle bookings, availability, collection, and return schedules.
• Follow up on rental agreements, contract extensions, payments, deposits, and outstanding amounts.
• Coordinate with customers regarding vehicle collection, return, extensions, and general rental requirements.
• Maintain proper documentation for vehicle registration, insurance, servicing, and other relevant records.
• Monitor vehicle-related documents and ensure timely renewal of registration, insurance, permits, and other documents.
• Assist with traffic fines, Salik, parking fines, and other vehicle-related records and follow-ups.
• Support the Operations/Sales team with quotations, bookings, customer records, and administrative documentation.
• Handle customer inquiries professionally and ensure timely follow-up.
• Maintain organized physical and digital filing systems.
• Prepare daily, weekly, and monthly administrative and operational reports.
• Assist management with general administrative tasks and other responsibilities as required.

Job description

We are looking for an organized and responsible Admin Executive to support the day-to-day administrative and operational activities of our car rental business. The ideal candidate should be detail-oriented, good at coordinating with customers and internal teams, and comfortable handling documentation, vehicle records, and rental-related paperwork.

Admin Executive – Car Rental Business

Location: Dubai, UAE

Employment Type: Full-Time

About the Role

We are looking for an organized and responsible Admin Executive to support the day-to-day administrative and operational activities of our car rental business. The ideal candidate should be detail-oriented, good at coordinating with customers and internal teams, and comfortable handling documentation, vehicle records, and rental-related paperwork.

Key Responsibilities

• Manage daily administrative and office coordination activities.
• Prepare and maintain customer rental agreements, forms, invoices, and related documentation.
• Maintain accurate records of vehicles, customers, contracts, payments, and renewals.
• Coordinate vehicle bookings, availability, collection, and return schedules.
• Follow up on rental agreements, contract extensions, payments, deposits, and outstanding amounts.
• Coordinate with customers regarding vehicle collection, return, extensions, and general rental requirements.
• Maintain proper documentation for vehicle registration, insurance, servicing, and other relevant records.
• Coordinate with RTA, insurance companies, garages, and other external parties when required.
• Monitor vehicle-related documents and ensure timely renewal of registration, insurance, permits, and other documents.
• Assist with traffic fines, Salik, parking fines, and other vehicle-related records and follow-ups.
• Support the Operations/Sales team with quotations, bookings, customer records, and administrative documentation.
• Handle customer inquiries professionally and ensure timely follow-up.
• Maintain organized physical and digital filing systems.
• Prepare daily, weekly, and monthly administrative and operational reports.
• Assist management with general administrative tasks and other responsibilities as required.

Requirements

• 2–4 years of experience in administration, preferably within car rental, automotive, logistics, or a similar industry.
• Strong knowledge of MS Office, particularly Excel and Word.
• Good organizational and time-management skills.
• Strong communication and customer-service skills.
• Ability to manage multiple tasks and meet deadlines.
• Good attention to detail and accuracy in documentation.
• Ability to coordinate effectively with customers, drivers, suppliers, garages, and government authorities.
• UAE driving license is an advantage.
• Knowledge of RTA procedures and UAE vehicle documentation will be an added advantage.