Executive Assistant / Secretary

applydubaijob.com; Dubai; On-site; AED 22,000 - 39,000; Full time

Job summary

Quick Lease Car Rental LLC in Dubai is seeking an Executive Assistant to support the Group General Manager/Managing Director and provide comprehensive office-administration support. The role covers travel and visa arrangements, PRO-related tasks, scheduling, call management, client coordination, documentation, data entry, and supervision of clerical staff.

The position is based in Al Quoz, Dubai, requiring 2–5 years of relevant experience and strong English communication skills.

Qualifications

• 2–5 years of relevant experience.
• Excellent English communication skills.
• Strong MS Office skills.
• Highly organized and professional.

Responsibilities

• Assist the Group General Manager with office-management activities.
• Arrange travel and visas; handle PRO-related tasks.
• Provide general office administration: scanning, filing, invoicing.
• Schedule appointments and meet with executives and boards.
• Receive, answer, and direct incoming calls.
• Coordinate with clients as required.
• Supervise and train clerical staff.
• Complete administrative tasks as per business requirements.
• Receive documents and items delivered to the organization’s address.
• Organize office documentation (e.g., DEWA, Etisalat/Du, rental).
• Perform data entry.

Skills

Excellent English communication skills

Strong MS Office skills

Highly organized and professional

Tools

MS Office

Job description

Job Title: Executive Assistant / Secretary

Company: Quick Lease Car Rental LLC

Industry: Car Rental / Administration

Employment Type: Full Time

Location: Al Quoz, Dubai, United Arab Emirates

Experience: 2–5 years of relevant experience

Qualification: Not specified

Salary: AED 2,000–3,500 per month

Role Overview

Quick Lease Car Rental LLC is hiring an Executive Assistant to support the Group General Manager/Managing Director and provide comprehensive office-administration support. The role covers travel and visa arrangements, PRO-related tasks, scheduling, call management, client coordination, documentation, data entry, and supervision of clerical staff.

Key Responsibilities

• Assist the Group General Manager/Managing Director with office-management activities
• Arrange travel and visas; handle PRO-related tasks
• Provide general office administration: scanning, filing, invoicing
• Schedule appointments and meet with individuals, groups, and committees on behalf of executives and boards
• Receive, answer, and direct all incoming calls
• Coordinate with clients as required
• Supervise and train clerical and office assistants
• Complete administrative tasks as per business requirements
• Receive documents and items delivered to the organization’s address
• Organize office documentation (e.g., DEWA, Etisalat/Du, rental)
• Perform data entry

Requirements

• 2–5 years of relevant experience
• Excellent English communication skills
• Strong MS Office skills
• Highly organized and professional