Admin Assistant / Receptionist

applydubaijob.com; Dubai; On-site; AED 28,000 - 45,000; Full time

Job summary

Kandas Group is seeking an Admin cum Receptionist to manage the front desk and deliver day-to-day administrative support for manpower and staffing operations in Dubai.

Ideal candidates will have 2–5 years of admin/reception experience, at least 1 year in UAE, and strong MS Office skills. The role requires professionalism, organization, and the ability to handle multiple tasks with efficiency.

Qualifications

• 2–5 years of admin/reception experience.
• UAE experience required (at least 1 year).
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication and organizational skills.

Responsibilities

• Manage the front desk, visitors, incoming calls, emails, and courier.
• Handle day-to-day office management and administration.
• Manage office supplies, stationery, pantry, housekeeping, maintenance, and general office requirements.
• Coordinate with vendors, suppliers, and service providers.
• Manage AMCs for office equipment, facilities, and services.
• Track and coordinate license, contract, subscription, insurance, AMC, and other office-related renewals.
• Maintain a renewal calendar and ensure timely follow‑up before expiry dates.
• Coordinate office maintenance, repairs, cleaning, pest control, IT support, and other facility requirements.
• Maintain office records, contracts, invoices, documents, and administrative files.
• Assist with quotations, purchase orders, invoices, and vendor coordination.
• Provide administrative support to management and employees.
• Coordinate meetings, appointments, travel arrangements, and other administrative requirements.
• Prepare letters, reports, spreadsheets, and other office documents.
• Support employee onboarding and general HR administration when required.
• Ensure the office remains well‑maintained, organized, compliant, and professionally managed.

Skills

MS Office

Reception experience

Admin experience

Tools

Excel

Word

Outlook

Job description

Job Title: Admin Assistant / Receptionist

Company: Kandas Group

Location: Dubai, United Arab Emirates

Employment Type: Full Time

Salary: AED 2,500 – 4,000 per month

Candidate Prerequisites: 2–5 Years Admin/Reception Experience | UAE Experience (1 Year Required) | MS Office (Excel, Word, Outlook) | AMC, Renewals & Vendor Coordination

Kandas Group is looking for a professional, organized, and presentable Admin cum Receptionist to manage the front desk and provide day-to-day administrative support to its manpower and staffing operations. You should have excellent communication and organizational skills, a professional attitude, and the ability to handle multiple administrative tasks efficiently.

Key Responsibilities

• Manage the front desk, visitors, incoming calls, emails, and courier.
• Handle day-to-day office management and administration.
• Manage office supplies, stationery, pantry, housekeeping, maintenance, and general office requirements.
• Coordinate with vendors, suppliers, and service providers.
• Manage AMCs (Annual Maintenance Contracts) for office equipment, facilities, and services.
• Track and coordinate license, contract, subscription, insurance, AMC, and other office-related renewals.
• Maintain a renewal calendar and ensure timely follow‑up before expiry dates.
• Coordinate office maintenance, repairs, cleaning, pest control, IT support, and other facility requirements.
• Maintain office records, contracts, invoices, documents, and administrative files.
• Assist with quotations, purchase orders, invoices, and vendor coordination.
• Provide administrative support to management and employees.
• Coordinate meetings, appointments, travel arrangements, and other administrative requirements.
• Prepare letters, reports, spreadsheets, and other office documents.
• Support employee onboarding and general HR administration when required.
• Ensure the office remains well‑maintained, organized, compliant, and professionally managed.

Requirements & Qualifications

• Education & Experience: Not specified in source posting; 2–5 years of experience in administration, office management, reception, or a similar role, with at least 1 year of UAE experience and 1 year of admin experience required.
• Technical Proficiency: Proficiency in MS Office, particularly Excel, Word, and Outlook; experience handling AMCs, renewals, vendors, and office facilities preferred.
• Core Competencies: Good English communication skills; strong organizational, coordination, and follow‑up skills; professional, presentable, and proactive; able to multitask and work independently.