Admin Assistant

Acwa; United Arab Emirates; Sur place; AED 45 000 - 62 000; Plein temps

Résumé du poste

Acwa in the United Arab Emirates is seeking a Receptionist/Administrative Assistant to welcome visitors, manage the front desk, and support day-to-day HR & Admin tasks.

Responsibilities include handling courier, coordinating office services, inventory control, and assisting in Arabic letter preparation. This role also requires financial duties like petty cash handling and invoice verification.

Qualifications

• High school diploma or equivalent required.
• 2-3 years of administrative assistant experience.
• Knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.

Responsabilités

• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery and equipment.
• Monitor level of supplies and ensure stock availability; liaise with suppliers.
• Handle office courier and ensure timely delivery of documents.
• Manage company petty cash and assist in financial receipts processing.
• Review and verify receipts and invoices and obtain approvals for payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support HR & Admin (P&C) activities and other admin tasks.
• Carry out general admin duties: filing, typing, copying, binding, scanning.
• Manage cleaners schedule.

Connaissances

Written & Verbal Communication

Coordination

Time Management

Team Player

Inventory Control

Formation

High School Diploma

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

Description du poste

Job Purpose

Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Receptionist /Administrative Assistant

Job Purpose

Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.

Key Responsibilities

• Manage the front office and reception and register visitors.
• Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
• Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
• Handle courier of the office and ensure delivery of documents on time.
• Handle company petty cash.
• Review and verify all receipts and invoices and obtain required approvals for processing of payments.
• Schedule meetings and support visitors when necessary.
• Assist in preparation of Arabic letters when needed.
• Support P&C whenever required. Handle additional administrative tasks whenever requested.
• Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
• Manage Cleaners schedule.

Policies, Processes, Systems & Procedures

Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.

Continuous Improvement

Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.

Health, Safety, Security & Environment

Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.

Internal:

Needs to work closely with all employees and managers, mainly Director P&C, P&C team and employees across the region and other relevant departments within NMES.

External:

Needs to build a rapport with supplier, vendors.

Qualifications, Experience, & Skills

Minimum Qualifications:

High school diploma or equivalent education required.

Minimum Experience

• 2-3 years of administrative assistant experience Technology
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat Skills:
• Written and verbal Communication Skills
• Coordination and collaboration (Team Player)
• Time Management & Prioritization of tasks
• Microsoft Office Skills
• Inventory Control