Admin Assistant

ADIB Group; Abu Dhabi; On-site; AED 40,000 - 70,000; Full time

Job summary

ADIB Group in Abu Dhabi is seeking an Admin Assistant to support the regional head and regional teams by managing diaries, travel arrangements, expenses and day-to-day administrative tasks. You will organize internal and external meetings, handle communications across departments, coordinate conferences and prepare marketing materials, while ensuring compliance with company policies and procedures.

This position requires strong Microsoft Office skills and fluency in English, with Arabic

Qualifications

• Communication skills in English; Arabic preferred.
• Analytical skills for supporting regional operations.
• Presentation skills for internal/external stakeholders.
• Proficient in Microsoft Office suite.
• Strong customer service and administration skills.

Responsibilities

• Organize diary and schedule internal/external meetings for team members, prioritizing Head of Department.
• Communicate with different departments via phone and emails to fulfill requirements and requests, including HR/Marketing.
• Coordinate for conferences, invitations, confirmations, and prepare marketing material.

Skills

Communication

Analytical Skills

Presentation skills

Microsoft Office

Customer service

Tools

Microsoft Office

Job description

Description

Role : Admin Assistant

Location : Abu Dhabi

Role Purpose: The regional administrative assistant is tasked with managing day to day administrative tasks and providing full support to the regional head and regional business/support units. This includes managing diaries contacts business travels and other tasks and administrative office requirements (Office supplies stationary expenses fees maintaining credentials and collating various departmental submissions for trackers etc...)

Key Accountabilities of the role

Customer Goals.

• Organizing diary and scheduling internal or external meetings for team members giving priority to Head of Department
• Communicate with different departments via phone and emails and help team members fulfill their requirements and requests ( Administration HR Marketing.. etc.) and with external clients
• Coordinate for Conferences Invitations confirmations & prepare marketing material

Governance & Controls goals

• Arranging business trips for team members including getting the required internal approvals applying for visa making travel and hotel bookings arranging transportation as needed and liaising with our clients
• All closed deals to be filed promptly per standard procedure
• Monitor department costs and expenses through monitoring department requisitions and expenses
• Familiarity with all new policies procedures related to petty cash / Travel / Al Madar and HR and provide explanation to the team

Financials

• Handle all types of staff expenses reimbursements ( Medical Club membershiptravel Business gatheringetc) on Oracle - Al Madar System and other expenses manually for (Zawya Bloomberg tombstones and other required invoices) & petty cash expenses
• Monitor department costs and expenses through monitoring department requisitions and expense and report to head

People

• Handle and Monitor internal departmental communication and communicate with various departments to answer all enquires for team and head of team (IT Government Relation Human Resourcesetc)
• Manage interview processes and contact new recruits and coordinate with HR

Specialist Skills / Technical Knowledge Required for this role

• Communication skills (English A must with Arabic Preferred)
• Analytical Skills
• Presentation skills
• Proficient user of Microsoft Office
• Strong customer service and administration skills

Required Experience:

Junior IC