Admin and Office Coordinator

Stealth B2B SaaS Startup; Dubai; On-site; AED 51,000 - 61,000; Full time

Benefits offered by this job

Medical insurance included

Visa sponsorship included

Job summary

Stealth B2B SaaS Startup in Dubai is seeking an Admin and Office Coordinator to manage day-to-day operations and provide broad administrative support with HR administration elements. Reporting to the HR Admin & Office Manager, you will help keep the office running smoothly and support people-related needs.

The role requires strong organizational skills, UAE labor law awareness, and the ability to work full-time from the office in Dubai. English communication and proactive attitude are essential.

Qualifications

• Strong administrative background with HR filing and records management.
• Working knowledge of UAE labor law and compliance considerations.
• Experience supporting C-level executives or in a startup environment.
• Proactive, highly organized with strong multitasking abilities.
• Fluent written and spoken English in a professional setting.

Responsibilities

• Manage day-to-day office operations and maintain an organized workplace.
• Oversee office supplies, equipment, inventory, and vendor coordination.
• Coordinate travel bookings and office events.
• Support onboarding/offboarding logistics and HR administration.
• Provide occasional EA-style support to the CEO as needed.

Skills

Administrative skills

HR filing

HR records

UAE labor law

C-level support

Startup environment

IFC familiarity

Google Workspace

Slack

Spreadsheets

English proficiency

Tools

Google Workspace

Slack

Spreadsheets

Job description

About the Role

We are looking for a proactive and highly organised Admin and Office Coordinator to manage day-to-day office operations and provide broad administrative support, including a meaningful HR administration component.

Reporting directly to the HR Admin & Office Manager this role is central to keeping the office running smoothly and supporting the team's administrative and people-related needs.

Key Responsibilities

Office Operations & Administration

• Manage day-to-day office operations, ensuring a well-organised and functional workplace
• Oversee office supplies, equipment and inventory — ordering, restocking and tracking usage
• Coordinate with vendors and suppliers for office maintenance, services and deliveries
• Manage incoming/outgoing deliveries and shipments
• Arrange travel bookings for employees as needed
• Plan and coordinate office events and team activities
• Maintain trackers, checklists, records and filing systems (physical and digital)

HR & People Administration

• Maintain employee files, records and trackers with strong attention to accuracy and confidentiality
• Support onboarding and offboarding logistics (documentation, equipment setup, access arrangements)
• Apply a working knowledge of UAE labor law to day-to-day HR administration
• Schedule meetings and follow up on routine actions

Cross-functional & Executive Support

• Liaise with employees, suppliers and internal teams to ensure smooth coordination
• Follow up proactively on outstanding tasks and requests until resolved
• Provide occasional EA-style support to Jack as needed

What We're Looking For

• Strong administrative background, including HR filing, employee records management and awareness of UAE labor law
• Experience in a C-level support role or a startup environment preferred - comfortable with fast pace and shifting priorities
• Background in an IFC (International Financial Centre) environment is a plus - familiarity with UAE regulatory context and comfort using AI tools
• Highly organised, reliable and able to manage multiple tasks at once
• Strong follow-up skills and excellent attention to detail
• Confident using Google Workspace, Slack and spreadsheets
• Good written and spoken English
• Proactive, dynamic and positive attitude, with genuine willingness to learn
• Based in Dubai and comfortable working full-time from the office
• Available to start as soon as possible

Compensation & Benefits

• Competitive salary: AED 5,000 monthly salary, based on experience and profile
• Medical insurance included
• Visa sponsorship included