Accounts Payable Specialist – UAE VAT & ERP

TalentOne; Abu Dhabi; On-site; AED 180,000 - 280,000; Full time

Job summary

TalentOne in Abu Dhabi seeks an Accounts Payable Accountant to manage supplier invoices, expense claims, and payments, ensuring accuracy, timeliness, and compliance with UAE VAT and internal controls. You will maintain the payables ledger within an ERP system and support month-end close, collaborating with Procurement, Supply Chain, Operations, Treasury, and Project Management teams.

The role requires a Bachelor’s degree in Accounting or related field and 3–5 years of experience in AP or general

Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, or a related discipline.
• Minimum 3–5 years of accounts payable or general accounting experience in UAE or GCC.
• Experience processing high volumes of local and international supplier invoices and payments, including import-related costs.

Responsibilities

• Receive, review, and process supplier invoices, credit notes, and debit notes accurately and on time.
• Verify invoices for accuracy of pricing, quantities, payment terms, currency, bank details, and VAT treatment.
• Perform three-way matching of invoices against purchase orders and goods received notes or service acceptance records.
• Investigate and resolve pricing, quantity, and receiving discrepancies with Procurement, Warehouse, and suppliers.
• Process employee expense claims, petty cash replenishments, and staff advances in line with company policy.
• Prepare weekly payment runs based on due dates, approved invoices, and cash availability.
• Ensure all payments are supported by complete documentation and approved in accordance with the Delegation of Authority.
• Process local and international payments, including foreign currency transfers, and coordinate with banks on payment execution and queries.
• Support advance payments, letters of credit, and other trade finance requirements for overseas suppliers, as applicable.
• Track and record customs duties, freight, clearing, and other import-related charges against the correct shipments and cost centres.
• Maintain accurate vendor master data, including trade licences, TRN, bank details, and payment terms.
• Verify any changes to supplier bank details through independent confirmation to prevent payment fraud.
• Respond promptly to supplier queries regarding invoice status, remittances, and outstanding balances.
• Support periodic review and clean-up of inactive or duplicate vendor records.
• Perform monthly supplier statement reconciliations and resolve differences on a timely basis.
• Reconcile the accounts payable sub-ledger to the general ledger and clear reconciling items.
• Prepare accruals for goods and services received but not yet invoiced, and review GRNI balances.
• Record prepayments and supplier advances, and ensure their timely adjustment against final invoices.
• Meet month-end, quarter-end, and year-end closing deadlines for all payables activities.
• Ensure input VAT on purchases and imports is correctly captured, supported by valid tax invoices, and recoverable in line with UAE VAT regulations.
• Apply the reverse charge mechanism correctly for imported goods and services.
• Provide supporting schedules and documentation for VAT return preparation.
• Support the company’s readiness for, and compliance with, UAE electronic invoicing requirements as they are implemented.
• Support Corporate Tax compliance by ensuring expenses are correctly classified and documented.
• Process all payables transactions within the ERP system, ensuring correct coding to general ledger accounts, cost centres, and projects.
• Support ERP enhancements, testing, and data migration activities related to the procure-to-pay process.
• Identify opportunities to automate and streamline accounts payable processes, including invoice capture and approval workflows.
• Maintain up-to-date desk procedures and process documentation for accounts payable activities.
• Apply internal controls to prevent duplicate payments, unauthorized payments, and errors.
• Ensure segregation of duties and approval requirements are respected across the payables cycle.
• Maintain complete and well-organized records of invoices, payment approvals, and supporting documents.
• Support internal and external audits by providing schedules, samples, and explanations as required.
• Prepare accounts payable ageing reports, payment forecasts, and outstanding liability schedules.
• Provide input to weekly and monthly cash flow forecasts for Treasury and Finance management.
• Monitor and report on overdue invoices, disputed items, and payment term compliance.
• Work closely with Procurement, Supply Chain, Operations, and Project Management teams to resolve payables issues.
• Keep up to date with changes in UAE VAT, e-invoicing, and accounting requirements affecting payables.
• Share knowledge of payables processes and controls with internal users and new team members.
• Promote a culture of accuracy, accountability, and continuous improvement.

Education

Bachelor’s degree in Accounting, Finance, Commerce, or a related discipline

Tools

SAP

Oracle

Microsoft Dynamics 365

NetSuite

Odoo

Job description

TalentOne in Abu Dhabi seeks an Accounts Payable Accountant to manage supplier invoices, expense claims, and payments, ensuring accuracy, timeliness, and compliance with UAE VAT and internal controls. You will maintain the payables ledger within an ERP system and support month-end close, collaborating with Procurement, Supply Chain, Operations, Treasury, and Project Management teams.

The role requires a Bachelor’s degree in Accounting or related field and 3–5 years of experience in AP or general