Accountant - Accounts Payable

Indman DMCC; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Indman DMCC is seeking an experienced Accounts Payable specialist to manage the full AP cycle in the UAE. You will handle supplier invoices, statement reconciliations, payments, and maintain accurate records in line with UAE requirements.

Requirements include a Bachelor's degree in Accounting/Finance, 3–5 years in AP, and strong ERP experience (Dynamics, Tally, Zoho) with advanced Excel skills. Excellent vendor coordination and compliance know-how are essential.

Qualifications

• Bachelor's degree in Accounting/Finance/Commerce.
• 3-5 years of relevant experience in Accounts Payable / Vendor Accounting.
• Good understanding of UAE VAT and basic UAE accounting requirements.
• Experience with ERP/accounting systems and strong Excel skills.

Responsibilities

• Receive, verify and process supplier/vendor invoices, checks against POs and approvals.
• Maintain vendor accounts, reconcile statements, and age reports.
• Prepare weekly/monthly vendor payment schedules and process payments.
• Coordinate with Procurement Operations HR and other departments for approvals.
• Provide remittance details and support during audits.

Skills

Vendor invoices

AP reconciliation

Vendor statements

Excel (Pivot/XLOOKUP)

ERP systems

UAE VAT

Vendor coordination

Education

Bachelor's degree in Accounting/Finance/Commerce

Tools

Microsoft Dynamics

Tally

Zoho

Job description

Responsible for managing the complete accounts payable cycle including vendor invoice processing vendor statement reconciliation payment preparation supplier follow-up and maintaining accurate and timely financial records in compliance with company policies and UAE requirements.

Key accountabilities

Receive verify and process supplier vendor invoices, check invoices against purchase orders contracts delivery service documents and approvals, ensure proper accounting treatment cost allocation and supporting documentation, maintain accurate vendor accounts and ensure timely posting of invoices, monitor outstanding payables and ensure invoices are processed within agreed payment terms, identify and resolve invoice discrepancies with vendors and internal departments, perform regular reconciliation of vendor statements with company books, investigate and clear outstanding disputed and unidentified transactions, follow up with vendors for missing invoices credit notes debit notes and supporting documents, maintain vendor-wise reconciliation statements and ageing reports, ensure vendor balances are accurate and properly supported at month-end year-end, prepare weekly monthly vendor payment schedules based on approved invoices and payment priorities, verify invoice approvals supporting documents and payment terms before processing payments, prepare payment requests and bank payment instructions, coordinate with Finance Manager authorized signatories for payment approvals, ensure payments are released accurately and within agreed timelines, maintain payment records and provide remittance advice to vendors, monitor advance payments and ensure timely adjustment against invoices, perform weekly and monthly payment reconciliations ensuring payments are accurately matched with invoices bank transactions and accounting records, review and process monthly utility bills and management expense payments, prepare accounts payable ageing and vendor outstanding reports, ensure all invoices received up to month-end are properly recorded, identify and account for outstanding expenses accruals where required, reconcile AP sub-ledger with the General Ledger, provide required schedules and supporting documents for internal external audits, act as the primary finance contact for vendor payment and reconciliation queries, coordinate with Procurement Operations HR and other departments regarding invoice approvals and discrepancies, respond to vendor payment status requests and maintain professional supplier relationships, and elevate overdue or disputed invoices to the Finance Manager where necessary.

Key Reports

• Vendor Ageing Report
• Vendor Statement Reconciliation
• Weekly Payment Proposal
• Outstanding Invoice Report
• Advance Payment Adjustment Report
• Unallocated Unidentified Payment Report
• AP Month-End Reconciliation
• Vendor Payment Status Report

Bachelor's degree in Accounting, Finance or Commerce.

3-5 years of relevant experience in Accounts Payable / Vendor Accounting, preferably in the UAE.

Good understanding of accounting principles and AP processes.

Experience with ERP/accounting systems such as Microsoft Dynamics, Tally, Zoho or similar.

Strong Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP and reconciliation functions.

Knowledge of UAE VAT and basic understanding of UAE accounting requirements.

Good communication and vendor coordination skills.