Accounts Executive - Logistics and Export Documentation

Rossari Biotech; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Rossari Biotech in Dubai is seeking an Accounts Executive to support Finance and Operations, handling shipment‑related accounting, export documentation, and coordination with customers and logistics partners.

The role requires sound accounting knowledge, experience with exports and UAE trade regulations, proficiency in Excel and ERP systems, and the ability to manage multiple tasks in a fast‑paced environment.

Qualifications

• Sound knowledge of accounting principles.
• Experience in export documentation and international freight processes.
• Working knowledge of UAE customs procedures and trade compliance.
• Proficiency in Microsoft Excel and ERP/accounting software.
• Excellent communication and interpersonal skills.

Responsibilities

• Prepare customer invoices and maintain accurate accounting records.
• Process accounts receivable and accounts payable transactions.
• Reconcile customer and vendor accounts and resolve discrepancies.
• Verify shipment-related expenses and maintain cost records.
• Assist in month-end closing activities and financial reporting.
• Coordinate with internal finance teams to ensure timely accounting of transactions.
• Coordinate freight bookings and shipment scheduling with logistics partners and freight forwarders.
• Track shipments from dispatch until final delivery.
• Liaise with warehouses, transport providers, shipping lines and customs agents to ensure timely movement of goods.
• Prepare, review and verify export documentation in line with UAE regulations.
• Maintain complete shipment records for audit and operational purposes.
• Serve as the primary contact for customers regarding shipment status and documentation.
• Follow up on customer payments and vendor invoices.
• Ensure adherence to UAE trade regulations and internal control procedures.

Skills

Sound accounting knowledge

Export documentation experience

Communication and interpersonal skills

Microsoft Excel

ERP / accounting software

Tools

Microsoft Excel

ERP/accounting software

Job description

We are looking for a proactive and detail‑oriented Accounts Executive to support our Finance and Operations functions. The incumbent will be responsible for managing shipment‑related accounting activities, coordinating logistics operations, preparing export documentation, liaising with customers and logistics partners, and ensuring compliance with UAE trade regulations and company policies. The ideal candidate should possess sound accounting knowledge, experience in export documentation, and the ability to manage multiple tasks in a fast‑paced environment.

Key Responsibilities

Accounts & Finance

• Prepare customer invoices and maintain accurate accounting records.
• Process accounts receivable and accounts payable transactions.
• Reconcile customer and vendor accounts and resolve discrepancies.
• Verify shipment‑related expenses and maintain cost records.
• Assist in month‑end closing activities and financial reporting.
• Coordinate with internal finance teams to ensure timely accounting of transactions.

Logistics Coordination

• Coordinate freight bookings and shipment scheduling with logistics partners and freight forwarders.
• Track shipments from dispatch until final delivery.
• Liaise with warehouses, transport providers, shipping lines, and customs agents to ensure timely movement of goods.
• Monitor shipment timelines and proactively resolve logistics‑related issues.

Export Documentation

• Prepare, review and verify export documentation, including Commercial Invoices, Packing Lists, Bills of Lading, Shipping Instructions, Certificates of Origin, Customs and Export Documents.
• Ensure documentation complies with customer requirements and UAE export regulations.
• Maintain complete and accurate shipment records for audit and operational purposes.

Customer & Vendor Coordination

• Serve as the primary point of contact for customers regarding shipment status and documentation.
• Coordinate with logistics service providers, freight forwarders, shipping lines and vendors.
• Follow up on customer payments and vendor invoices.
• Resolve customer and shipment‑related queries in a timely and professional manner.

Compliance & Administration

• Ensure adherence to UAE trade regulations, company policies and internal control procedures.
• Maintain confidentiality of financial and commercial information.
• Support continuous improvement of accounting and logistics processes.
• Perform any additional responsibilities assigned by the reporting manager.

Qualifications

• Sound knowledge of accounting principles.
• Experience in export documentation and international freight processes.
• Working knowledge of UAE customs procedures and trade compliance.
• Proficiency in Microsoft Excel and ERP/accounting software.
• Excellent communication and interpersonal skills.