Operation Executive （Supply Chain & Export）

Seven Oaks International; Dubai; On-site; AED 268,000 - 402,000; Full time

Job summary

Seven Oaks International is seeking an experienced sales coordination and procurement professional in Dubai. The role focuses on international purchases, Dubai Municipality registrations, and end-to-end export/shipment coordination to GCC markets.

You will manage landed costs, inventory planning, and collaboration with suppliers, freight forwarders, and internal teams to meet targets and customer satisfaction.

Qualifications

• Bachelor’s degree in a relevant field required.
• 5+ years in logistics/supply chain roles.
• Experience with international procurement and export/shipment.
• Excellent English; Arabic is a plus; MS Office skills.

Responsibilities

• Plan international purchases based on forecasts and supplier lead times.
• Coordinate Dubai Municipality registrations and regulatory documents.
• Manage import shipments, customs clearance and landed costs.
• Oversee inbound/outbound inventory and warehouse coordination.
• Coordinate GCC exports to Saudi Arabia, Qatar, Bahrain and Oman.
• Maintain planning files, purchase records and ERP/Oracle transactions.

Skills

Supply chain mgmt

English proficiency

Arabic advantage

Inventory management

Leadership

Analytical skills

Interpersonal skills

Organizational skills

Sourcing techniques

Market knowledge

Decision making

Data analysis

MS Excel

MS PowerPoint

UAE Driving License

Education

Bachelor’s Degree in SCM/Accounting/Logistics/BA

Tools

MS Excel

MS PowerPoint

Job description

To provide effective sales coordination and administrative support for export and e-commerce operations, ensuring smooth order processing, accurate documentation, timely customer communication, and coordination with internal teams to support sales targets and customer satisfaction.

Key Responsibilities/Duties

• Key Responsibilities

1. Purchase Planning & Procurement

• Plan international purchases based on sales/operations forecasts, inventory levels and supplier lead times.
• Maintain the planning file, purchasing records, shipment tracking and ERP/Oracle transactions accurately and on time.
• Review forecasts and identify over- or under-forecasting to prevent stock shortages and excess inventory.
• Coordinate purchase orders with international suppliers, ensuring product availability, order confirmation and timely shipment.
• Follow up with suppliers on order status, production, availability and required shipping documents.

2. Product Registration & Government Compliance

• Manage Dubai Municipality product registrations, including new registrations, document submission, system uploads, approvals and renewals.
• Ensure compliance with Dubai Municipality, Customs, Chamber of Commerce, Excise and other government requirements.
• Coordinate required invoices, certificates, licenses and regulatory documents and ensure they are complete and submitted on time.

3. Import & Shipment Coordination

• Coordinate international shipments with suppliers, freight forwarders and 3PL partners from dispatch through customs clearance and warehouse delivery.
• Monitor shipment status, resolve documentation or clearance issues and ensure timely product availability.
• Prepare and verify shipping documents and maintain accurate shipment records.
• Calculate and maintain accurate landed costs for imported products.

4. Inventory & Warehouse Coordination

• Coordinate inbound shipment priorities based on stock requirements, promotions and business priorities.
• Ensure timely invoice and return bookings and maintain inventory/system accuracy.
• Coordinate physical and system returns with the warehouse and relevant teams.
• Support efficient warehouse and pallet utilization.

5. Export Coordination – GCC

• Coordinate and manage exports to Saudi Arabia, Qatar, Bahrain and Oman, including receiving customer POs, confirming product availability and coordinating order fulfillment.
• Prepare and follow up on commercial invoices, Certificates of Origin, export documents, licenses/certificates and required attestations.
• Coordinate with customers, suppliers, freight forwarders and 3PL partners to ensure smooth customs clearance and delivery.
• Track export shipments through final delivery and ensure all required documentation is completed and properly filed.

6. Systems, Planning & Reporting

• Maintain accurate planning files, purchasing records, shipment tracking and ERP/Oracle transactions.
• Prepare purchasing, inventory and shipment reports and highlight potential supply risks or delays.
• Ensure timely and accurate system transactions, documentation and records.
• Maintain strong communication with customers, suppliers, freight forwarders, 3PL partners, warehouse and internal departments.
• Monitor supplier and logistics partner performance and escalates delays or service issues when required.
• Identify opportunities to improve supply chain efficiency, reduce costs and improve service levels.

Ability & Skills

• Strong knowledge of supply chain management
• Excellent English written and verbal communication skills, Arabic is an advantage
• Proven history of developing effective inventory management policies
• Strong leadership, analytical, interpersonal and organizational skills.
• Knowledge of sourcing and procurement techniques as well as a dexterity in understanding the market
• Aptitude in decision-making and working with numbers
• Experience in collecting and analyzing data
• Solid judgement along with decision making skills.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular),
• Must Possess UAE Driving License

Experience

A minimum of 5+ years professional experience in similar industry-

Academic Qualifications

Bachelor’s Degree in supply chain management/Accounting/Logistics/ Business Administration.

Accountabilities and Performance Measures

Prepare Report & Cost analysis

Professional negotiation strategies and close deals with optimal terms.

Perform cost and scenario analysis, and benchmarking.