Accounts Assistant

Muller & Phipps Middle East; Dubai; On-site; AED 50,000 - 80,000; Full time

Job summary

Muller & Phipps Middle East is seeking an Accounts Assistant to provide administrative support to the finance team, handle documentation control and assist in financial analysis, reporting and operations. The role requires meticulous attention to detail and the ability to multitask in a fast-paced environment.

Responsibilities include sales order processing, inventory movements, customer onboarding verification, AR reporting and collections, petty cash handling, and assisting with audits and

Qualifications

• Proficiency in accounting software and advanced Excel functions.
• Excellent written and verbal communication skills.
• Meticulous attention to detail to ensure accuracy in recording transactions.
• Strong ability to multitask and manage deadlines in a fast-paced environment.
• Willingness to stay updated on accounting standards, regulations and industry best practices.
• Commitment to high ethical standards and integrity in handling financial information.

Responsibilities

• Handle sales order processing, including issuance of credit and debit notes as per approved requests.
• Process inventory movements and adjustments based on management approvals, ensuring accurate stock records.
• Support customer onboarding by verifying trade license documents, validating credit terms, and ensuring compliance with internal policies.
• Assist in the validation of cash and cheque receipts, along with other related financial transactions.
• Prepare and share Accounts Receivable (AR) reports with customers and channel managers, and actively follow up on collections.
• Manage petty cash handling and/or conduct petty cash counts as part of the company's internal control procedures.
• Support in regular and year-end inventory audits, ensuring proper documentation and reconciliation of stock.
• Handle general office administration tasks, including answering phone calls, responding to emails, and correspondence.
• Organize and file relevant documents associated with the above processes for future reference and audit purposes.
• Any Ad hoc projects and tasks assigned by management from time to time.

Education

Bachelor's degree

Tools

MS Office

ERP systems

Job description

Job Purpose

The Accounts Assistant will provide administrative support, Documents control, support the finance department in various tasks and projects while gaining practical experience in financial analysis, reporting, and operations. He / She should have strong attention to detail, and the ability to multitask in a fast-paced environment.

Role and Responsibilities

• Handle sales order processing, including issuance of credit and debit notes as per approved requests.
• Process inventory movements and adjustments based on management approvals, ensuring accurate stock records.
• Support customer onboarding by verifying trade license documents, validating credit terms, and ensuring compliance with internal policies.
• Assist in the validation of cash and cheque receipts, along with other related financial transactions.
• Prepare and share Accounts Receivable (AR) reports with customers and channel managers, and actively follow up on collections.
• Manage petty cash handling and/or conduct petty cash counts as part of the company's internal control procedures.
• Support in regular and year-end inventory audits, ensuring proper documentation and reconciliation of stock.
• Handle general office administration tasks, including answering phone calls, responding to emails, and correspondence.
• Organize and file relevant documents associated with the above processes for future reference and audit purposes.
• Any Ad hoc projects and tasks assigned by management from time to time.

Skills And Abilities

• Proficiency in accounting software, Microsoft Excel including advanced functions.
• Excellent written and verbal communication skills
• Meticulous attention to detail to ensure accuracy in recording transactions
• Strong skills to manage multiple tasks and deadlines effectively, prioritizing critical activities as needed.
• Willingness to stay updated on changes in accounting standards, regulations, and industry best practices, as well as adapt to evolving business needs and technologies.
• Commitment to maintaining high ethical standards and integrity in handling financial information and transactions.

Qualifications And Education Requirements

• Bachelor's degree (any)
• Proficient in computer applications, with strong typing speed and accuracy.
• Familiarity with MS Office tools (especially Excel) and ability to learn new financial or ERP systems quickly