Project Administrator jobs in United Arab Emirates

We are seeking a Project Manager and Organizational Leader to manage cross-functional IT projects and teams. The ideal candidate will have a strong background in project management methodologies, operational processes, and team leadership, with a focus on structured planning and accountability

About the candidate – Successful candidate must have the following :

• Strong Management experience
• Proven Organizational Management experience
• Assertive
• Proactive
• Expertise in Waterfall methodology

• Own and lead projects and operational initiatives end-to-end within the Operations, Support, and IT Administration domains.
• Apply classical (waterfall) project management methodologies, with clearly defined phases : conception, planning, execution, and closure.
• Create and manage project baselines including detailed work breakdown structures (WBS), Gantt charts, and specification documents.
• Monitor project progress rigorously using “Plan vs. Actual” analysis and proactively manage deviations.
• Identify and manage project risks, issues, and dependencies.
• Coordinate internal resources and third-party vendors for the flawless execution of projects.
• Implement structured change request processes for any scope, timeline, or budget adjustments post sign-off.
• Maintain high standards of documentation and ensure strict adherence to organizational processes and project standards throughout the lifecycle.

• Provide organizational and disciplinary leadership to the operations / support / IT admin team.
• Manage team capacity, roles, and performance evaluations.
• Oversee team functions, ensuring consistent delivery of assigned tasks and alignment with business objectives.
• Understand employees’ roles and responsibilities well enough to support, guide, and optimize performance – without requiring hands‑on technical execution.
• The person will concentrate on managing the tasks and workloads, keeping the IT personnel accountable for following internal SLA’s and deadlines etc.

• Establish and maintain a clear and efficient meeting structure to manage team activities.
• Ensure high-quality meeting documentation, including decisions, next steps, and task allocations.
• Develop and maintain central tools such as checklists, taskboards and to-do lists to standardize and streamline team processes.

Expertise in classical project management methodologies is essential, with a proven track record in :

• Waterfall and Hybrid project lifecycles.
• Detailed upfront planning using Work Breakdown Structures (WBS), Gantt charts, and Critical Path Method (CPM).
• Formal project control techniques, including baseline management, Earned Value Management (EVM), and rigorous change control processes.
• Practical experience with open source project management suites (e.g., OpenProject, ProjectLibre) for creating project structure plans, detailed Gantt charts, and milestone tracking.
• Confident use of collaboration tools such as enterprise wikis (e.g., DokuWiki, BookStack) for central documentation and Mattermost for structured communication.
• Very good knowledge of visualizing processes and workflows with tools such as draw.io.
• Experience with AI and LLM and integrating it into project management process.

• Bachelor’s degree in Computer Science , Information Technology or any similar discipline.
• 5 + years experience in Project management, including 3 + years in team / organizational leadership.
• Proven experience in structured project management, especially in risk-based planning, resource allocation, and budgeting.
• PMP, PRINCE2, or equivalent project management certification is an advantage but not required.
• Proven and demonstrable expertise in the core principles of classical project management (as outlined in the PMBOK Guide) is required
• Strong capabilities in upfront planning, including scope definition, scheduling, and documentation.
• Familiarity with IT-related topics is an advantage.
• Previous software development experience ( Java ) is a Huge advantage