Wedding Coordinator

Bright Placements; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Bright Placements in South Africa is seeking a Wedding Coordinator to oversee weddings from enquiry to execution, ensuring seamless coordination between couples, venues, suppliers and lodge staff.

The role demands strong organisational skills, exceptional guest service and the ability to manage multiple events, including weekends and holidays. You will prepare schedules, liaise with suppliers, and ensure every wedding day runs smoothly with professional communication.

Qualifications

• Experience in wedding coordination, event management, banqueting or hospitality.
• Hospitality or Event Management qualification would be advantageous.
• Strong organisational and administrative skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and time-management skills.
• Ability to manage multiple events and tasks simultaneously.
• Professional appearance and strong guest-relations skills.
• Ability to remain calm and effective under pressure.
• Willingness to work weekends, public holidays and evenings.

Responsibilities

• Handle wedding enquiries, consultations and venue viewings.
• Coordinate weddings from initial booking through to completion.
• Liaise with couples regarding requirements, preferences and budgets.
• Prepare quotations, proposals, function sheets and wedding schedules.
• Conduct pre-wedding meetings and final confirmations.
• Coordinate with chefs, service staff, housekeeping, maintenance and management.
• Liaise with external suppliers, including florists, décor companies, DJs, photographers and entertainment providers.
• Coordinate wedding setup, décor, seating arrangements and timelines.
• Manage the wedding-day schedule and ensure all aspects run according to plan.
• Maintain clear communication between couples, suppliers and lodge departments.
• Handle last-minute changes and resolve issues professionally and efficiently.
• Ensure exceptional service and guest satisfaction throughout the event.
• Assist with post-wedding follow-up and administration.
• Maintain accurate records of bookings, payments and client requirements.

Skills

Wedding coordination

Event management

Hospitality

Communication

Time management

Education

Hospitality or Event Management qualification

Job description

Job Description

We are seeking a highly organised, energetic and service-driven Wedding Coordinator to oversee weddings from the initial enquiry and consultation through to the successful execution of the wedding day. The successful candidate will be responsible for ensuring seamless coordination between couples, suppliers and internal departments while delivering exceptional guest service.

Key Responsibilities

• Handle wedding enquiries, consultations and venue viewings.
• Coordinate weddings from initial booking through to completion.
• Liaise with couples regarding requirements, preferences and budgets.
• Prepare quotations, proposals, function sheets and wedding schedules.
• Conduct pre-wedding meetings and final confirmations.
• Coordinate with chefs, service staff, housekeeping, maintenance and management.
• Liaise with external suppliers, including florists, décor companies, DJs, photographers and entertainment providers.
• Coordinate wedding setup, décor, seating arrangements and timelines.
• Manage the wedding-day schedule and ensure all aspects run according to plan.
• Maintain clear communication between couples, suppliers and lodge departments.
• Handle last-minute changes and resolve issues professionally and efficiently.
• Ensure exceptional service and guest satisfaction throughout the event.
• Assist with post-wedding follow-up and administration.
• Maintain accurate records of bookings, payments and client requirements.

Qualifications & Experience

• Previous experience in wedding coordination, event management, banqueting or hospitality.
• Hospitality or Event Management qualification would be advantageous.
• Strong organisational and administrative skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and excellent time-management skills.
• Ability to manage multiple events and tasks simultaneously.
• Professional appearance and strong guest-relations skills.
• Ability to remain calm and effective under pressure.
• Flexible and willing to work weekends, public holidays and evenings as required.
• Valid driver's licence would be advantageous.

Ideal Candidate

The ideal candidate will be energetic, personable, detail-oriented and highly organised, with a passion for weddings, events and creating memorable guest experiences.