Vacancy | Portfolio Assistant | Sectional Title | Century City

RPA Property Group; Milnerton; On-site; ZAR 250,000 - 350,000; Full time

Job summary

RPA Property Group in Century City is seeking a meticulous Portfolio Assistant to support the Portfolio Manager with essential administrative and operational tasks for sectional title portfolios. You will help ensure efficient management and professional service for owners, tenants and trustees.

The role requires handling levy processing, data entry, invoicing and stakeholder communications while coordinating with contractors and maintenance activities in a busy office environment.

Qualifications

• Experience in property administration or body corporate environments is beneficial.
• Strong organisational and numeracy skills with attention to detail.
• Ability to communicate professionally with owners, tenants and trustees.

Responsibilities

• Capture new owners and properties on the relevant systems.
• Set up levy recoveries and adjustments; load monthly levies.
• Prepare invoices, respond to debtor and creditor queries, and collate supporting information.
• Coordinate maintenance and liaise with contractors; assist with quotations and orders.

Job description

Vacancy | Portfolio Assistant | Sectional Title | Century City

7 October 2026

Are you organised, detail-oriented and confident working with people, processes and numbers? We’re looking for a Sectional Title Portfolio Assistant to join our team in Century City, providing essential administrative and operational support to our Portfolio Manager while helping ensure that our sectional title portfolios are managed efficiently and professionally.

This is a hands-on role suited to someone who enjoys a varied working environment, is comfortable managing multiple priorities and takes pride in delivering accurate, responsive service to owners, tenants and trustees.

JOB DESCRIPTION Department

Body Corporate

Reports To Employment Type

Full-Time, Permanent

Location

Century City

Sectional Titles Act 95 of 1986; STSMA (Act 8 of 2011); CSOS Act; POPIA

Please note that only Cape Town based candidates will be considered.

Key Responsibilities

• Capture new owners and properties accurately on the relevant systems.
• Set up levy recoveries and adjustments.
• Load monthly levies on MDA.
• Prepare and issue levy and municipal figures for levy clearances.
• Issue levy clearances and consents.
• Place and fulfil orders on MDA.
• Prepare weekly invoices for payment.
• Attend to debtor and creditor account queries.
• Collate invoices and supporting information for cash-flow requirements.
• Prepare refunds and ensure these are processed accurately.

Administration and Communication

• Compile and distribute communications to owners and tenants.
• Respond to and resolve owner and tenant queries in a professional and timely manner.
• Prepare and circulate notices and minutes for general meetings.
• Maintain clear and effective communication with owners, tenants and other relevant stakeholders.
• Submit insurance claims and follow up to ensure that claims are processed and finalised.
• Attend to access tag enquiries and related administration.

Maintenance and Operations

• Assist the Portfolio Manager with maintenance, cleaning and security-related functions.
• Liaise with contractors and service providers as required.
• Obtain quotations and assist with placing and processing orders.
• Follow up on maintenance-related matters to ensure that work is completed efficiently.

General

• Liaise with owners, tenants and trustees on a range of portfolio-related matters.
• Prepare and manage correspondence with relevant stakeholders.
• Assist the Portfolio Manager with keeping the Preventative Maintenance Planner up to date once work has been completed.
• Provide general administrative and operational support to the Portfolio Manager as required.

Please note: The above responsibilities serve as a guideline to the position and are not limited to these items. The successful candidate may be required to undertake additional duties in line with the needs of the role and the business.