Community Schemes Porfolio Administrator

Trafalgar; East London; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Professional development

Collaborative environment

Impactful work

Inclusive culture

Job summary

Trafalgar East London is seeking a proactive Sectional Title Community Scheme Administrator to join our busy team in East London. The role focuses on client communication, document handling, and liaising with trustees for administrative tasks.

Ideal candidates will have computer literacy and the ability to work under pressure. Experience in sectional title management is a definite advantage, with a driving license desired for site visits as needed.

Qualifications

• Experience in sectional title management or related admin roles is beneficial.
• Proficiency in typing, filing, and drafting correspondence.
• Able to work under pressure in a dynamic environment.

Responsibilities

• Liaise with clients, trustees and owners, ensuring prompt communication.
• Type correspondence, minutes and other documentation; draft and send notices to trustees/owners.
• Assist with maintenance logging and insurance claim handling.
• Support the Portfolio Manager with various administrative tasks and updating in-house systems.
• Assist in preparing monthly packs for the Body Corporate Chairman.
• Manage emails and maintain timely correspondence within 24 hours.
• Assist in drafting AGM notices and complete AGM workflows post-event.
• Submit CSOS Annual Returns after AGMs.

Skills

Client communication

Document management

Administrative support

Adaptability

Time management

Driving license

Education

Sectional Title experience (advantage)

Tools

MS Office

CSOS/administration software

Job description

0861 664 444 [e-mail] Claims Careers Online services Web App Property Portal

• Job Listing
• Community Schemes Porfolio Administrator - East London

Community Schemes Porfolio Administrator

Job Type

Full Time

Location

East London

Contact

Exciting Opportunity: Sectional Title Community Scheme Administrator Wanted!

Are you a computer-savvy, detail-oriented individual who thrives in a fast-paced environment?

We are currently seeking a skilled Sectional Title Community Scheme Administrator to join our team in East London.

Previous experience in Sectional Title management would be a definite advantage.

Key Responsibilities:

Client Communication:

• Liaise with clients, trustees, and owners, ensuring prompt and effective communication.

Document Management:

• Type correspondence, minutes, and other documentation. Draft and send correspondence to trustees and owners.

Maintenance Assistance:

• Support in handling maintenance issues and assist in logging insurance claims.

Administrative Duties:

• Assist the Sectional Title Portfolio Manager in various administrative tasks, ensuring all in-house systems are up-to-date.

Financial Oversight:

• Ensure timely authorization and payment of invoices. Assist in the preparation of monthly packs for the Body Corporate Chairman.

Email Management:

• Efficiently manage emails, maintaining continuous correspondence with clients within a 24-hour turnaround time.

Meeting Preparation:

• Assist in drafting Annual General Meeting notices, prepare for meetings, and complete AGM workflows post-event.

CSOS Annual Returns:

• Submit CSOS Annual Returns after AGMs.

Requirements:

Computer Literacy:

• Proficient in using various computer applications and systems.

Previous Sectional Title Experience:

• An added advantage.

Adaptability:

• Willingness to work under pressure and thrive in a dynamic environment.
• Driving License

What We Offer:

Professional Development:

• Continuous learning and growth opportunities.

Collaborative Environment:

• Join a team of dedicated professionals.

Impactful Work:

• Contribute to the success of vibrant communities across Pretoria Gauteng.

Inclusive Culture:

• Embrace diversity and inclusion in the workplace.