Junior Body Corporate Portfolio Administrator

West Coast Personnel; Gauteng; On-site; ZAR 156,000 - 179,000; Full time

Job summary

West Coast Personnel in Milnerton, Cape Town is seeking a Junior Body Corporate Portfolio Administrator. You will support the daily administration of approximately 15 sectional title schemes, liaise with trustees and residents, and prepare reports and notices.

Strong English communication and organisational skills are essential. The role requires 1–2 years in body corporate or sectional title administration, proficiency in Word/Excel, and reliability for after-hours attendance at meetings.

Qualifications

• Minimum 1–2 years' experience in body corporate or sectional title administration preferred.
• Previous experience working for a body corporate managing agent or sectional title management company is essential.
• Good understanding of sectional title legislation, trustee responsibilities and body corporate procedures.
• Experience with conduct rules, breach notices, warning letters and fines.
• Knowledge of trustee meetings, AGMs and SGMs.
• Proficient in Microsoft Word, Excel and email.
• WeConnectU or similar property management software experience advantageous.
• Excellent written and verbal English communication skills.
• Strong organisational, administrative and problem-solving abilities.
• Must reside in Cape Town and have reliable transport arrangements to Milnerton.
• Willingness to attend trustee meetings and AGMs after normal working hours when required.

Responsibilities

• Assist with the daily administration of approximately 15 body corporate schemes.
• Liaise with trustees, owners, residents, contractors and service providers.
• Prepare correspondence, notices, circulars and reports.
• Maintain accurate records and follow up on outstanding matters.
• Prepare agendas, meeting packs, minutes and resolutions.
• Coordinate trustee meetings, AGMs and SGMs.
• Attend meetings when required and follow up on decisions and action items.
• Administer complaints, rule breaches, warnings and fine notifications.
• Maintain compliance records and assist with CSOS-related matters.
• Ensure administrative procedures comply with sectional title legislation and scheme rules.
• Coordinate maintenance requests, quotations, contractor appointments and repairs.
• Assist with levy enquiries, arrears follow-ups and owner account queries.
• Support budget preparation and financial reporting.
• Assist with insurance claims and related administration.

Skills

Body corporate administration

Organisational skills

Problem-solving

Strong English communication

Microsoft Word

Microsoft Excel

WeConnectU experience

Tools

WeConnectU

Job description

JUNIOR BODY CORPORATE PORTFOLIO ADMINISTRATOR

Location: Milnerton, Cape Town

Salary: R14 000 TO R16 000 per month

Employment Type: Permanent

Working Hours: Monday – Friday, 08h15 – 17h00

An established property management company based in Milnerton is seeking an experienced, organised and proactive Junior Body Corporate Portfolio Administrator to join its team.

The successful candidate will assist with the administration of approximately 15 sectional title schemes, working closely with the Portfolio Manager and supporting the daily operations of body corporate management.

This is NOT an entry-level position. Previous practical experience in body corporate or sectional title administration is ESSENTIAL.

Minimum Requirements:

• Minimum 1–2 years' experience in body corporate or sectional title administration preferred.
• Previous experience working for a body corporate managing agent or sectional title management company is essential.
• Good understanding of sectional title legislation, trustee responsibilities and body corporate procedures.
• Experience with conduct rules, breach notices, warning letters and fines.
• Knowledge of trustee meetings, AGMs and SGMs.
• Proficient in Microsoft Word, Excel and email.
• WeConnectU or similar property management software experience advantageous.
• Excellent written and verbal English communication skills.
• Strong organisational, administrative and problem-solving abilities.
• Must reside in Cape Town and have reliable transport arrangements to Milnerton.
• Willingness to attend trustee meetings and AGMs after normal working hours when required.

Key Responsibilities:

Body Corporate Administration

• Assist with the daily administration of approximately 15 body corporate schemes.
• Liaise with trustees, owners, residents, contractors and service providers.
• Prepare correspondence, notices, circulars and reports.
• Maintain accurate records and follow up on outstanding matters.

Meetings & Governance

• Prepare agendas, meeting packs, minutes and resolutions.
• Coordinate trustee meetings, AGMs and SGMs.
• Attend meetings when required and follow up on decisions and action items.

Conduct Rules & Compliance

• Administer complaints, rule breaches, warnings and fine notifications.
• Maintain compliance records and assist with CSOS-related matters.
• Ensure administrative procedures comply with sectional title legislation and scheme rules.

Maintenance & Financial Administration

• Coordinate maintenance requests, quotations, contractor appointments and repairs.
• Assist with levy enquiries, arrears follow-ups and owner account queries.
• Support budget preparation and financial reporting.
• Assist with insurance claims and related administration.